It seems that every task of our daily activity that we use to do a couple of decades ago; we still do the same with an added prefix of ‘online’ attached to it, ranging from either making a casual inquiry or ticket-booking to lets say the talk of the day, i.e “Online fax”.
Gone are the days of tedious time-consuming and dear procedure to fax someone, as it involved having a fixed telephone line (where each fax you sent was charged as a phone call), ink/toner, paper and ofcourse a fax machine which occupied space and required maintenance of equipment from time to time.
By definition, an Online Fax works on web-based technology that uses the global IP network to send a fax. Common service features of it allows you to send and receive faxes from email, smartphone or computers. Also referred to as “Internet Fax”, “Web Fax”, “Email Fax”, or an “IP Fax” has become an integral part of Office Culture. Vast variety of Internet fax tools enables offices in faxing either in digital form or as paper documents.
ONLINE FAX BASICS:
Online faxing is an internet based hosted service wherein you are excluded of having to buy and install fax servers, modems and software’s. All you have to do is to subscribe to a third-party online faxing service that converts emails to faxes and vice-versa. You will need 3 things: Internet connectivity, ability to send and receive emails and subscription of online faxing service.
TECHNICAL KNOW-HOW OF INTERNET FAX:
Sending and Receiving an online fax is the most easiest task that one could have on hand to accomplish. To send a fax, all you have to do is enter a fax number and receiver’s information such as name, address, phone number, etc. In addition to that, include cover page and attach the documents that needs to be faxed and its done. Upon successfully receiving the fax by recipient, you will be notified. Internet fax can be done through web page, email, computer or smartphones. Irrespective of the fax service provider or the format it’s being sent (usually TIFF or PDF), the procedure is almost similar for all the platforms.
Moreover, to receive an online fax (in a much similar way) the sender needs to dial receiver’s assigned fax number. Upon receiving the fax, online fax subscription service provider converts the data into an e-mail attachment and sends it to recipient’s email address as a fax through an attachment.
KEY INSIGHTS OF ONLINE FAX:
- Low cost
- No fax machine
- No installation
- No need for a telephone line
- Environmental friendly
- Efficient and Speedy
Through the history of “Office & Working Spaces”, fax has and still remained as an essential part of doing business may it be for small or big enterprises. Especially for the industries involved in legal documentation, contracts as well as public relations.
Hence, with the new face and phase of ‘Online Fax‘, one has to carefully analyze different features, functions, business needs along with the individual’s personality before opting for an Internet Fax subscription.
Keeping that in mind, there are numerous ways to send and receive online faxes via email, web, apps, VOIP, etc. However, through the careful evaluation of your business needs and requirements, you could opt for the perfect method that not only proves to be robust, inexpensive, instant and speedy but also expedite and streamline the growth of your business.