It may be 2020 and we may be planning how to get astronauts to Mars, but many of us still rely on outdated faxing technology, because we need to send and receive faxes.
In fact, communicating via fax is essential for a lot of industries. From medical to insurance, real estate to legal, the need to fax important documents safely and securely is one of the key reasons why companies still rely on fax machines.
The problem is, fax machines aren’t safe and secure. Not any more.
If you’re sending highly confidential client data that is sensitive, personal and needs to be kept away from unauthorized eyes, then analog fax isn’t going to give you the peace of mind you’re after.
If you want to ensure the security of the information in the documents you’re sending, you need to make sure their transfer is encrypted end to end, so that only you and the recipient get eyes on them.
The best way to guarantee this is via online faxing.
Cloud based faxing is simple:
- It saves you time and money.
- It keeps all of your documents and data organized in one place, making them always available to you and easy to find when you need them.
- It allows you to send and receive faxes from whatever mobile device you want, so you can literally work from anywhere.
- You can use its electronic signature feature so you don’t have to worry about getting wet signatures, especially if you’re WFH.
- Most importantly, it’s easy to use, easy to set up and comes with incredibly high security protocols, so your data is always transferred safely and securely.
Why are we mentioning this?
Because cloud based fax services have been outperforming traditional fax machines in recent years, and it’s time you made the transition.
Best at-home fax services
So what are the best at-home fax solutions for your small business?
If fax is an integral part of your business or organization, especially if you require wet ink signatures, for example if you work in the legal arena or if you’re a realtor, or you simply require fast distribution of documents – a must for medical firms, which are the best at home fax services for you?
Here is our guide to the 5 best online at-home fax services.
1. Ifax app
Ifax app is the world’s first mobile fax machine. They offer a complete online fax solution for your business. Ifax app has a simple online dashboard with cloud based faxing at the cheapest prices, offering real time updates via your email or in-app notifications. Plus, they are HIPAA and GLBA compliant with military grade encryption.
The whole app has been designed with the end user in mind, making it intuitive and easy to use.
You have the peace of mind that when you send documents, the whole process is secure as they have end to end encryption in place. And if you run into any issues, they have a human on hand to help you, 24/7, no robots.
They also offer tiered subscriptions including a customizable option so that you can have a truly bespoke online fax solution that meets your exact needs.
Fax.plus has a wide range of features all packaged up in an easy to use site, making it perfect for small businesses.
There is no complicated interface, you can integrate lots of apps – an essential feature for small businesses trying to do lots of things at once, such as Slack and Zapier. Plus it offers great security, is HIPAA compliant adhering to PCI protocols and has a two-factor authentication.
The down side of Fax.plus is that it is more expensive than other at-home fax services. This one requires you to take out a subscription and depending on the size of your business and the number of faxes you need to send, you’re looking at monthly bills ranging from $5-$50.
However, saying that, there are multiple tiers available, including a free option allowing infrequent users the ability to send up to 10 faxes each month, so you will always be able to find the right subscription service to suit you and your business, while still providing value for money.
The other advantage of Fax.plus is that they offer a lot of additional features with their service including things like image optimization, support for electronic signatures plus you can integrate multiple fax numbers to the same account.
Set up is easy and quick, ideal for anyone WFH.
SRFax is a great option for larger companies who need to send a lot of faxes. This online fax service offers scheduling options as well as unlimited storage for all sent and received faxes, plus it offers cross platform integration. All incredibly useful benefits, but that comes at a premium.
SRFax doesn’t have a free plan for infrequent fax senders, the cheapest plan they offer starts at $3.29 per month, allowing users to send or receive up to 25 pages of fax.
If you need a bulk fax service provider at an affordable rate, SRFax could be the solution you’ve been looking for because at the upper end of their subscription tier, for $45.95 per month, you can send up to 2,500 fax pages per month.
This cloud based fax service provider also offers customers a personalized fax number and allows for faxes to be sent to your regular email inbox, meaning you don’t need to open a new email. And, because they offer email integration you can send and receive faxes from any device, anywhere in the world, with access to your chosen email inbox.
Ringcentral Fax is a cloud based fax service provider that is quick and easy to set up and use. You can use it from any mobile app or desktop web browser.
It’s affordable, but Ringcentral Fax’s main appeal is that for an easy upgrade, users can take advantage of all of their communication platforms for an all-in-one communication service.
Ringcentral Fax also integrates with other services, making it an incredibly versatile addition to your home working solution. The downside is there are just two pricing levels.
This cloud based fax provider is the most basic of the bunch. But it does offer users the ability to send faxes for free. So if you’re an infrequent fax sender, this could be the option for you.
It is a functional service rather than an attractive, smart one, but it’s free and if that’s all you need, then this could be the simple, reliable fax service for you.