Documents form the basis of any business trade. However, in most of the cases, the foundation involves a complex integration of system as well as merging several manual processes and office technologies like printing, scanning, emailing and faxing. The difficult part is that this process isn’t found consistent with each and every department. Well, does it seem like a regular day in your business, then it’s time to modernize your organization’s system of document and agreement process.
Let us understand what exactly a system of documentation means? It’s the collection of tools and procedures to inculcate in processes that a firm uses for preparing, editing, signing, acting on and managing documents and other paperwork.
It is quite easier in today’s age to send mobile fax or receive online web fax. What is critical for organizations is to grasp the need for efficiency and to rely on automating tasks which in turn will reduce errors. This can be placed with an all-in-one solution for document transmission tool that allows the business to be done faster, with less risk, lower costs, and better customer experience. This also provides the ease of tasks to partners, clients, and employees.
Advantages of modernizing your document system:
Sending and receiving digital documents presents more benefits than just saving paper. Here is the following list:
1) Increase efficiency – May it be agreements, contracts or medical forms, etc can be turned around in minutes rather than days or weeks. Hence, optimizes the business operation.
2) Save money – Automation can save substantial additional costs usually which is incurred due to manual processing. You can save money on printing, paper, ink toner, phone line, postage, etc.
3) Deliver customer & employee satisfaction – Internet fax services meet the expectation of speed and simplicity laid across by various industry segments.
4) Reduce Risk – Merging system processes as well as automation lowers the risk of lost, wrongly executed and decreases errors. This will also help in increasing compliance.
Cloud or online fax service brings you many features rather than just the regular facility to send and receive faxes online. Online fax service provides added security with the encryption technology when sending, receiving and storing faxes online. There are many online fax service providers but the top online fax app has to be HIPAA compliant and by law, they are supposed to sign a business associate’s agreement (BBA) with you.
The productive part of online faxing is that you get to save money, time and resources spent behind the process. Also, the ease of accessibility that surrounds the online faxing technology is at-par as compared to the old method of sending and receiving documents. Smartphones have become the most accessible and reliable tools for carrying any day to day activity. Moreover, with such an online fax service provider, one can fulfill both the occasional and regular fax needs.
The iFax app is available on 5 major platforms i.e, iOS, MacOS, Android, Windows, and WebApp. It’s presence spanned across 17 countries and already comes equipped with a state-of-the-art integrated document scanner. Additionally, it features fax image editing with automated fax image optimization. With annotate PDFs, fill forms, and adding a digital signature- iFax comes as a clear winner when it comes to the pool of companies offering online fax services.
iFax provides all-round solutions for every business faxing needs. With 128-bit TLS encryption, iFax allows you to securely send and receive faxes by email. When you set up your company with the iFax Enterprise solution, faxing will become one of the most secure ways of the communication protocol within your company.