While the fax machine can be considered old-fashioned, a lot of businesses still practice the use of faxing. However, with better technology, sending and receiving faxes has become more convenient. So, what are the advantages of an online fax service?
You might be surprised with how beneficial an online fax service can be. In fact, after knowing more about online faxing, you might just get to try it yourself. There are good reasons why a lot of businesses use an online fax service.
The Advantages of An Online Fax Service
Environment-friendly and Helps Save Space
Unlike the traditional way of faxing where paper is an essential element of the process, online faxing doesn’t necessarily require paper. Because online faxing is cloud-based, the files can be stored and in an organized manner on the internet.
Because of this, an online fax service helps the environment by not needing the use of paper. This can also help you save space as you no longer have to dedicate enough space to store all physical copies of faxes.
Convenient to Use
Traditional faxing requires fax machines. Otherwise, you wouldn’t be able to send faxes at all. But with an online fax service, you can send and receive fax anywhere as long as you have a computer or mobile phone with an internet connection.
The convenience of online faxing doesn’t just end there. As mentioned earlier, a cloud-based online faxing service allows you to access all your sent and received faxes easily. They are organized and you can easily find any fax easily.
Even with just a mobile phone, as long as you have the internet, you can send and receive faxes. This means you can be anywhere in the world and can still use a faxing service even when you are out on a trip.
This enables you to respond to emergencies and react on time. Have we mentioned you can access your faxes anytime? What could be better than that?
You Can Sign Documents Electronically
Certain documents may require your signature. With an online fax service, you can sign documents electronically. This means that besides not needing paper, a pen is also not need needed.
Saves Time and Money
Because an online fax service enables you to send and receive fax anywhere as long as you have your computer or mobile phone with internet connection, it can save you time. You no longer have to look for a fax machine.
As long as you have the program and a hardware to use it, you can conveniently send and receive faxes. And because online faxing doesn’t require the need of papers, pens and space for storage, it can save you money.
Enables You to Get a Local Fax Number
Unlike the traditional fax machine, you no longer have to worry about needing a landline number. With an online fax service, you can use a local number and use it as your fax. So, no matter where you are, you can send and receive fax and this is especially great if you are running a business.
Most online fax service providers use an encryption system. This allow faxes to only be available to the sender and receiver. And because online faxing doesn’t require the printing of documents, no unauthorized employee can accidentally access the faxes received.
Convenience of Searching Through Your Faxes
With the use of an online fax service, you can easily search through your faxes even if you have hundreds or even thousands of documents. This is because your faxes are organized well and because the documents are stored electronically, searching through them becomes almost effortless.
Very Easy to Setup and Use
Because the use of an online fax service no longer requires you to use a fax machine, you no longer have to worry about setting up wires correctly. You also no longer have to load up paper and use a complicated system for faxing.
An online fax service is very easy to setup and use. You just have to open a web page or install an application and everything is straightforward from there. All you’ll need then is a computer or a mobile phone and an internet connect and you’ll be all set.
Start Using an Online Fax Service Today
Now that you’ve learned the advantages of using an online fax service, it can prove to be very useful for your business or organization. Online faxing can help you have a competitive edge because of its convenience, reliability and basic requirements.
Compared to a traditional fax machine, you won’t have trouble with malfunctions, maintenance, quality, landline connection, portability and environment friendliness with online faxing.
If you’re still using a fax machine, we urge you to use an online fax service instead and making the switch today. Online faxing is a great medium for sending and receiving documents securely, reliably and conveniently. Try it today!