How to Contact a Representative

Tips for Contacting Senators & Congressmen

In crucial times, when it is necessary for you to make your point in the government, the better option seems is to fill every senator or congressional representative’s office with multiple messages. However, more often than not you need to find out who are your representatives and where to send your message. Quite obvious that this makes it harder for your concern to be taken seriously to develop conversation regarding it. More importantly, whichever the means you choose, may it be, phone, email or fax, you need to make sure about addressing the concerned person.

The staff of the office of representatives are day-in day-out busy with drafting, memorandum, meetings and other such tasks, which makes using fax services as the most effective as compared to phone calls or emails. You can check (Insert iFax Relevant Link) to find out who your representatives are where to fax them. Fax formats allow it to be systematically organized, for instance, one can directly look through fax details like contact information and fax cover sheet to deduce the reason of contacting and focus upon your concern

Submit Complete Information

Clearly identifying yourself with county, city and state information, helps the cause of getting your voice heard at the right time. Since the Senate office and representative receives a lot of out-of-state callers and faxers and hence, more likely to be ignored if aren’t their actual constituents.

In a situation, wherein, you got a chance or a response to start an actual dialogue about your concern then you have got to be quicker in responding them back. In order for that to do, you shouldn’t be roaming around town looking to spot either a fax machine or fax service near you. Providing your full contact information can help a lot in getting a quick response from the office.

Be Precise

When it comes to mentioning the concern it’s always suggestive to be precise about it. Stating your issue constructively about what is it you want for e.g, regarding the specific bill, a statement about an issue, press release announcement, etc. or merely showing your support and encouragement for a cause.

Be Respectful

Even though you might be disagreeing with a decision, it is a common courtesy to address your issue in a polite manner and tone.

Be Personal

Let’s face it that your email, phones or faxes can only do a certain part of the job. Rest has to be fulfilled by you by providing a personal reason about how the issue or bill is affecting you which lead in raising your concern in the first place. Of course, a personal touch is going to create more compelling and strong case for either supporting or going against. This will also help in advancing your concern through the staff and to the actual representative.

Be Brief

Sufficing your concern in a paragraph or two should get the job done but make sure not to exceed it by more than a page. Summarizing your issue in a shorter fax will pass by more hands all the way through.

Just Do It Once

If your issue has not seen the light of the day, it neither necessarily means that it is not going to be addressed or resolved nor you should flood the office with rigorous messages regarding same. Either once a call, email or fax is sufficient per issue.

Choose The Perfect Way

Whether it is about your opinion, suggestion, support or disagreement, choosing the efficient way to respond is the key and the need of the hour. Phone lines could be busy and emails lack to showcase because of the long text format. The good option for you is to opt for a fax. Even better an online fax service, like iFax.

You can easily send fax online for right from your mobile phone even while you are on the go. No need to look for a fax machine. All you just need is an active internet network to send or receive online faxes.

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