No more unsecured faxes. Send and receive faxes with confidence through our GLBA and HIPAA fax service. All transmissions and information remain private and confidential.
You will never have to worry about leaving unsecured faxes on a fax machine. Send a fax in minutes, whether it’s a legal contract, patient information, or financial statements.
iFax uses military-grade encryption to ensure that all fax transmissions are secured and protected. The online fax service is equipped with 256-bit end-to-end encryption and complies to GLBA and HIPAA regulations.
Receive real-time updates about the status of your fax on your mobile device or computer. To make sure you’re updated, you can also get notified via email.
Send and receive faxes with a dedicated fax number.
Fax transmissions are protected by 256-bit encryption.
Send a fax for as low as $.01 per page in just minutes.
Customer support is available 24/7 for all concerns.
Lightning fast online fax trusted by millions worldwide.
Manage faxes in the cloud with unlimited storage.
Access all faxes in any device wherever you go.
Fully compliant with enterprise-grade features.
iFax has taken all necessary steps to achieve compliance with the Health Insurance Portability and Accountability Act (HIPAA) and has earned its Seal of Compliance™. The Seal of Compliance is issued to organizations that have implemented an effective HIPAA compliance program.
iFax meets regulatory compliance standards such as HIPAA, HITECH, and GLBA.
Our secure online fax service is highly scalable and flexible with enterprise-grade features suitable for medium to large-sized companies and organizations.
Healthcare professionals, law firms, and financial companies rely on iFax for sending and receiving faxes worldwide.
Traditional faxing has been around for many years. It even predates the telephone. It gradually gained popularity among many businesses and organizations because it offered a faster and more efficient way of document sharing. Fax machines were a reliable communication tool.
However, in today’s highly digital landscape plagued with data breaches and information theft threats, traditional faxing methods prove to be a bit outdated. The documents sent via fax machines are not encrypted, which means that anyone can easily access them. Moreover, as it is paper-based, it’s easy for your files to fall into the hands of unauthorized individuals. And as fax machines are essentially a decades-old machine, they are just not equipped with the necessary tools and features to thwart any attempts of breaches and threats.
Luckily, you can now safely and securely send faxes without needing a piece of bulky equipment. With online faxing solutions, you can enjoy all the benefits of traditional faxing sans the security issues.
Online fax service providers like iFax use high-level, military-grade encryption to ensure maximum security and protection for your data.
SSL encryption keeps online faxes safe from online attacks and data-privacy breaches from third parties. Faxing documents with SSL or secure sockets layer encryption means that data is being transferred into an internet gateway that is being secured by a 128-bit AES data encryption or even higher. You can then safely transmit your documents from your mobile device to the servers of your fax provider.
Additionally, as more documents transmitted come in digital form, you do not have to worry about them being viewed or stolen by other parties. Secure online faxing also enables you to store all your documents in a cloud storage facility. This facility is kept secured and there will be no need for you to worry about losing all of your precious documents.
Finally, online faxing complies with the rules and guidelines set by HIPAA and GLBA. This further ensures that your data remains secure and private.
These days, sharing documents with clients and colleagues using legacy fax machines is not exactly the most secure fax solution available to you nor is it the most practical. The traditional method of faxing documents is proven to have many security risks and vulnerabilities. The machine, regardless of the model or brand, does not support sending encrypted fax.
If you are looking for a more modern solution that offers better fax security, opt for HIPAA-compliant fax service. Generally speaking, online faxing offers far superior security measures than traditional faxing. However, not all online faxing services are created equal. Choosing the right and secure fax solutions for your organization is crucial to ensure that your files are protected against malicious threats and security risks. As there are plenty of providers promising a secure fax service, you need to invest some time in understanding the security features and measures they use.
Aside from using secure fax solutions, you also need to take extra steps and precautions to ensure the safe delivery of your transmissions. For instance, using HIPAA fax cover sheets provides an extra layer of protection to the information being transmitted. It is also vital to ensure that you double-check your recipient’s fax number before sending any faxes. Keeping a fax log is also important to maintain secure fax transmissions. This allows you to easily track all the documents you just sent, the name of the recipient, and the date of transmission.
Faxing documents that contain highly sensitive information like medical records requires an in-depth understanding of HIPAA rules and guidelines. This prevents you from committing infractions that have very costly consequences. A HIPAA violation penalty can reach up to $50,000, depending on the gravity of the offense. So if you need to transmit files with protected health information or PHI, you have to ensure that you send HIPAA-compliant fax.
So what makes a fax transmission HIPAA-compliant fax? HIPAA-compliant fax must meet all the provisions enacted by the Health Insurance Portability and Accountability Act or HIPAA. For instance, HIPAA requires you to use a secure fax solution that uses high-level encryption and security measures. These features help reduce any risk of breaches and data theft.
You also need to include a HIPAA fax cover sheet to further protect your clients’ data from unauthorized access. While HIPAA does not have a set of guidelines regarding what your cover sheet should look like, it does require your cover sheet to contain specific information, including the time and date you faxed the document, the recipient’s name and fax number, and your name and fax number. You may also add a fax disclaimer statement. Simply put, attaching a fax cover sheet is necessary to send HIPAA-compliant fax.
iFax is one of the leading providers of secure cloud fax services. Having been in the industry for well over ten years, iFax has amassed more than five million satisfied clients. To date, iFax has sent over 20 million faxes with around 2 million downloads across various platforms.
One of the things that make iFax the best HIPAA-compliant online fax provider is that it offers a full suite of top-rated features designed to make document sharing and transmission a breeze. Among these features is its military-grade 256-bit end-to-end encryption to ensure the safety and protection of your data. HIPAA requires organizations to use tools and software with robust security measures to prevent data loss and breaches. iFax does a great job in ensuring these incidents do not happen.
iFax also lets your send secure faxes on multiple platforms. iFax is available on mobile for both iOs and Android devices. You can also download their desktop application that’s compatible with Windows and Mac. Lastly, you can also enjoy iFax’s secure fax solution using their web-based application.
iFax also boasts other useful features such as a built-in document scanner that lets you convert any physical documents into a digital format using only your phone. Moreover, you can further maximize your productivity by using our electronic signature application so you can sign any documents without needing to print any of them. We also have a team of experts that is available 24/7/365 to help you with any issues or concerns.
All these and more can be enjoyed for as low as $8.33 per month.