online faxing for real estate

Benefits of Online Fax for Real Estate Agents and Realtors

Real estate agents or realtors handle a significant amount of sensitive information daily. Sending these documents quickly and securely is crucial, as any breaches or delays could result in serious consequences. 

While using fax machines has always been the default choice, online faxing is breaking the faxing norm by offering numerous benefits for real estate professionals.

Benefits of Online Fax for Real Estate Agents and Realtors

Importance Of Faxing Real Estate Documents

Faxing is still a relevant way to send real estate documents. Fax is a reliable and secure communication platform that helps you achieve the following:

Legal compliance 

Real estate transactions usually require legally binding signatures and documents. Fax offers a clear, date-stamped document trail that can serve as legal proof that the transaction pushed through. Online fax for realtors usually integrates digital signature capability, making signing documents from any device effortless and hassle-free.


Faxing, specifically online faxing, offers encryption, an important security measure for real estate documents. Encryption scrambles data like a code, keeping information safe from cybercriminals. Only the intended recipients can read the actual fax document.


Unlike emails, faxes don’t end up in spam folders or get lost in overflowing inboxes. Documents go directly to the intended party. Online fax even notifies senders when the fax document is successfully sent. Users can simply hit resend if the fax message doesn’t go through.

online fax for realtors

Online Fax for Real Estate: Unique Benefits

Traditional fax has been a reliable method of communication for many years. Online fax makes it even better. Here are some of the benefits of online faxing for real estate professionals:


Real estate agents are always on the go, meeting clients and traveling to multiple locations. Online faxing allows them to receive critical documents on any internet-connected device. This level of convenience enables them to receive faxes through mobile phones, laptops, tablets, and desktops. 


Online faxing doesn’t require paper, physical phone lines, or ink. Real estate agents can subscribe to an online fax plan that fits their budget. 

Also, annual subscriptions can save a substantial amount on top of the affordable monthly plans. Some online fax providers even offer pay-as-you-go services, which is helpful for those who only fax occasionally.


Traditional faxing leaves real estate agents with many paper documents that need filing. Real estate online faxing organizes documents for users. As soon as a document is delivered, it is archived and time-stamped in the online fax platform. Real estate professionals can also quickly review, delete, resend, and organize documents without doing each task manually.

Integrated with other apps

Another notable benefit of online fax for real estate professionals is easier integration with third-party software and apps. Many online fax services can connect with other digital apps used in real estate. They can be integrated with email, cloud storage services, and real estate management software. Users don’t need to access a physical fax machine or switch between software to send and receive faxes.

online fax for real estate

Types of Real Estate Documents You Can Fax Online

Real estate transactions involve various documents that, at some point, require faxing. Edward J. Jennings, Attorney at Law, and other online sources list different types of real estate contracts. 

Here are some of them:

  • Purchase Agreements – A contract that transfers the property from seller to buyer
  • Real Estate Assignment Contract – A contract that gives an investor rights to buy a property so the rights can be sold to someone else
  • Lease agreement – An agreement between landlords and tenants
  • Power of Attorney – This gives a particular person the legal authority to act as a representative, allowing another person to sign a real estate contract
  • Loan documents – Mortgage applications, approval letters, and other finance-related paperwork
  • Inspection reports – Documents that provide detailed information about a property’s condition
  • Disclosure statements – Provides transparency in real estate transactions, such as property condition disclosures

Easily Fax Real Estate Documents Using iFax

There’s no need to complicate things when faxing real estate documents online. All you need is one platform with features and functionality that can be tailored to your specific real estate requirements. 

That’s where iFax comes in.

Here’s how our online fax service simplifies faxing for the real estate industry:

  • Send and receive faxes from a user-friendly platform
  • Use iOS, Android, Mac, and desktop apps to fax real estate documents
  • Employs military-grade encryption to encrypt transmitted real estate documents
  • Automatically syncs faxes into Google Drive, OneDrive, or Dropbox
  • Customizable fax cover pages
  • Supports PDF, DOCX, DOC, and other document formats
  • Ports existing fax numbers for free
  • Flexible monthly and yearly subscriptions
  • 24/7 support and 99.999% uptime

Online faxing for realtors is better with iFax.

Start with a free demo today, or select a plan.

Kent Cañas

Kent is a content strategist currently specializing in HIPAA-compliant online fax. Her expertise in this field allows her to provide valuable insights to clients seeking a secure and efficient online fax solution.

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