| Price per page | HIPAA Compliance | Secure Fax Transmissions | eSignature Tool | Mobile Apps | |
| RingCentral | 1¢ | Yes | Yes | No | Yes |
| CocoFax | 5¢ | Yes | Yes | Yes | Yes |
As low as $4.99 monthly, the CocoFax Lite plan is ideal for professionals and businesses who fax occasionally. It lets you fax up to 60 pages and will charge you $0.20 per additional page. Upgrading to higher tiers will enable you to fax more pages. Access to specific features will depend on your chosen plan.
RingCentral, on the other hand, has two straightforward plans. As its name suggests, this fax service’s Fax 3000 plan lets you fax up to 3000 pages per month, and that’s for $22.99 per user. If you want to fax unlimited pages, in addition to being able to make calls and send team chats, you can pay $25 monthly for RingCentral Advanced.
CocoFax uses 256-bit Advanced Encryption to encrypt fax files, whether in transit or at rest. Encryption works in a way that even if the fax gets exposed to unauthorized individuals, the information remains secure. This fax service also uses two-factor authentication to validate user identities. If there are any security bugs, a team of analysts is on standby to check and fix them.
As for RingCentral, it employs (Transport Layer Security) protocols and Real-Time Transport Protocol (SRTP) encryption for inbound and outbound faxes. It also blocks unknown users from sending spam emails and junk faxes.
Navigating through CocoFax’s dashboard is easy. Besides showcasing a clean-looking interface, its controls and options for customized faxing are easy to find. It makes faxing online a pleasant experience and way more convenient than driving to find a Staples or Office Depot nearby.
For faxing on the go, RingCentral would make an excellent option. Its simple and seamless interface allows faxes to go in and out securely. Moreover, it’s easy to drag and drop files and attach them to your faxes or emails. You can also seamlessly integrate it into your desired cloud storage.
CocoFax and RingCentral are both HIPAA-compliant fax platforms. With CocoFax, covered entities can secure a Business Associate Agreement (BAA). It also comes with advanced privacy and security controls.
RingCentral also enables compliance by implementing HIPAA safeguards to protect faxes at rest and in transit. This comprehensive communication service also offers a BAA, which attests to its willingness and readiness to handle protected health information (PHI).
CocoFax has mobile apps available on Android and iOS systems. It works well across multiple platforms, enabling users to fax anywhere and on the go. It also recommends installing a Chrome extension and using the G-suite add-on for faster faxing.
RingCentral lets users download its mobile app on iPhone or Android. Its free desktop app is also available on Mac and Windows. Plus, it supports integrations for cloud storage apps such as Google Workspace, Salesforce, and Microsoft 365.
CocoFax offers a digital signature feature with automatic reminders. It also lets you save your signatures or create new ones from scratch. Moreover, it supports bulk signing for multiple signers.
Meanwhile, RingCentral doesn’t offer a built-in tool for electronic signatures. However, it has an alternative eSignature integration with a third-party app like DocuSign. But you’ll need to agree to its Federal Electronic Disclosure and Consent terms.
With CocoFax, you can send bulk faxes to multiple recipients. Its broadcast fax feature can help you reach target audiences simultaneously without hassle.
As for RingCentral, users can send a single fax to at least 50 recipients. But if you need to send to 51 or more recipients, you must enable the fax broadcasting feature on your RingCentral account.
With CocoFax, you can schedule faxes just like you do with emails. Simply log in to your account, hit the new fax button, and enter the recipient’s fax number. From then on, you can enable the scheduled delivery option and select your desired time and date.
As for RingCentral, there’s also an option to set the exact date and time for sending specific faxes. Its fax scheduling feature allows you to automate your document workflows and save time.
When selecting between CocoFax and RingCentral, consider the pricing and range of features. The former is a cheaper alternative to RingCentral with a digital signing feature that the latter fax provider does not provide.
However, for large businesses and organizations that need a more comprehensive fax solution, RingCentral is the best CocoFax alternative. The best thing about this cloud service is it offers other communication features like team messaging, SMS, voice, and video calls.
Why businesses choose iFax over RingCentral and CocoFax
Port your existing fax number to iFax for free in 3-5 business days.
The iFax interface makes faxing easy for users who have never sent a fax.
Fax directly from your existing systems by integrating our robust API.
“Cloud-Based Faxing”
“It was cheaper compared to other providers, the ease of use and very intuitive design and the reliability of the faxes being sent. My team and I always get great support from the team whenever an issue needs to be dealt with.”
“I compared the most popular online fax services iFax is overall the best value and feature rich!”
“Great customer service! The Google Workspace integration has been great for our organization. Everyone likes it compared to our previous service.”
