hipaa-compliant web forms solutions

5 Best HIPAA-Compliant Web Forms Solutions

HIPAA-compliant web forms help speed up data collection. Also, from a security perspective, they offer more security and privacy than traditional paper forms. You can automatically collect patient data while keeping sensitive health details safe. 

Creating web forms that ensure HIPAA compliance requires the right solutions. This list features five of them.

The Role of Web Forms in Healthcare

Medical providers use HIPAA-compliant web forms to collect personal information from patients, which usually consists of sensitive patient health information or PHI. Given the sensitive nature of the data collected, the web forms used to collect PHI must comply with the rules established by HIPAA and other regulatory authorities.

By utilizing these forms, healthcare organizations can ensure HIPAA compliance while safeguarding patient privacy. The use of web-based forms also helps facilitate faster turnarounds. With less hassle, patients can even choose to complete these forms from the comfort of their own homes.

Top 5 HIPAA-Compliant Web Forms Solutions for Healthcare

5 Best HIPAA-Compliant Web Forms Solutions

1. Jotform

One of the well-known HIPAA-compliant web forms providers today is Jotform, which helps you collect encrypted PHI at rest or in transit. With Jotform, medical providers can organize appointments and payments. You can also use the platform to collect signed consent forms from patients.

Key features:

  • Drag-and-drop builder
  • Customized medical forms
  • Digital signatures
  • Mobile access
  • Google apps integration
5 Best HIPAA-Compliant Web Forms Solutions

2. Formstack

Formstack is another popular choice for healthcare organizations. It’s easy to use and has a comprehensive list of form-building tools. Plus, it comes with advanced security features, including data encryption, access controls, and audit logs. You can also customize your medical forms with professional themes or advanced CSS.

Key features:

  • Hassle-free form migration
  • Surveys with mobile access
  • Smart list management
  • Custom form URLs
  • Save progress and return feature
5 Best HIPAA-Compliant Web Forms Solutions

3. SurveyMonkey

SurveyMonkey is an AI-powered feedback solution and cloud-based web form builder that caters to individuals and businesses. The platform is user-friendly and comes with customizable and personalized form designs.

Key features:

  • Form sharing
  • Automation with integration
  • Smart notifications and analysis
5 Best HIPAA-Compliant Web Forms Solutions

4. MedForward

MedForward is one of the HIPAA-compliant web forms platforms that provides encrypted medical intake forms. Patients can quickly fill out existing printed forms on your website after converting them into digital format. The platform will also automatically send a copy of the form submissions to your email address.

Key features:

  • Ink style signature support
  • Easy-to-use form editor
  • Audit log tracks
  • Customizable and downloadable forms
  • File upload and fax support
5 Best HIPAA-Compliant Web Forms Solutions

5. NexHealth

Lastly, NexHealth is a HIPAA-compliant patient experience platform where you can integrate your existing EHR and practice management systems. It also offers customizable form templates and automates form digitization processes based on marketing needs and appointment types.

Key features:

  • Two-way EHR and Practice Management
  • System Integration
  • Translated digital forms
  • Appointment reminders
  • Comprehensive reporting

Web Forms HIPAA Compliance: Key Features to Look For

HIPAA strictly imposes rules for the safe collection and sharing of protected health data. When seeking a secure and reliable web forms solution, you will want to ensure that it has the features necessary to comply with stringent HIPAA requirements.

  • Access controls: Patient forms must only be visible and accessible to authorized individuals. The web form platform must be complete with advanced login processes like multi-factor authentication and user access permissions.
  • Secure data transmission: Medical forms are often shared across insurance companies and healthcare providers, making them vulnerable to unauthorized access. To prevent a breach, form builders must employ a 256-bit AES encryption layer for data at rest and Transport Layer Security for data sent over the Web.
  • Data storage: Storing collected forms containing ePHI on secure servers with redundancy and encryption protocols is crucial for maintaining data integrity and confidentiality. 
  • Data backup: Prevent possible data loss by choosing form builders with a safe and centralized backup database. Having a backup that you can quickly retrieve and restore anytime can drastically help minimize the disruptions in healthcare operations.
  • Proper disposal of PHI: Web form providers must properly dispose of patient data that are no longer needed. These forms contain ePHI, which can fall into the wrong hands when not disposed of properly after use. 

A HIPAA-Compliant Way to Collect, Store, and Share Patient Data

Web forms can increase efficiency and accuracy when collecting patient details. There’s no need to fill out forms manually since these forms are easily accessible over the Internet. You can also correct errors on forms without needing to start all over.

Ultimately, web forms can boost document workflows while ensuring compliance with HIPAA guidelines. It also minimizes the risk of exposing PHI to unauthorized individuals.

And while you’re at it, check out iFax. Our service offers HIPAA-compliant cloud fax and has all the features you need to fax patient forms and other sensitive medical documents.

Book a free demo now or select a plan.

Kent Cañas

Kent is a content strategist currently specializing in HIPAA-compliant online fax. Her expertise in this field allows her to provide valuable insights to clients seeking a secure and efficient online fax solution.

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