Contrary to popular belief, faxing is far from becoming obsolete. While it is a relatively old technology, it is still widely used in big industries such as healthcare, banking and finance, and legal. Many government agencies and offices also still heavily rely on faxing solutions to share important documents containing highly sensitive and confidential information.
There are multiple ways to go about faxing documents these days. You can either stick to the traditional way, which uses a fax machine to send and receive faxes, or you can opt more a more digital faxing solution through online faxing. Choosing the best option depends on your faxing requirements and preferences.
Traditional, legacy faxing requires a fax machine and a dedicated phone line to transmit documents. You can invest in a multifunctional printer that also doubles as a fax machine, a document scanner, and a photocopy machine. It’s a piece of great equipment to have in your office as it does more than one designated function.
If you are not familiar with how to receive a fax on a fax machine, it’s actually pretty straightforward. The first thing you need to do is ensure that your fax machine is properly set up. The phone line has to be connected and working properly. You also need to see to it that you have loaded enough paper and that your machine has ink or toner.
Once you have all that sorted, you just have to wait for the fax machine to ring. Once it does, do not pick it up. Your machine should be able to process the transmission and automatically print the incoming fax.
Although traditional faxing is still reliable, it can get a bit fussy, especially since you need to set up wires and a machine. Technical issues are inevitable and can cause great inconvenience. Check out online faxing if you want a more efficient way to send and receive faxes.