To set up HIPAA-compliant faxing for remote and home health staff, give each clinician secure access to a cloud fax account that works on their phone and laptop, sign a BAA with the provider, and control who can see which faxes. With iFax, nurses, therapists, and care coordinators can send and receive PHI from the iFax iPhone or Android app or any browser, with no fax machine at home or in the field.
For home health, hospice, and telehealth teams, a secure remote setup should include:
- Mobile apps built for PHI: iFax protects every fax with 256-bit AES encryption and TLS, on the phone, in transit, and in storage.
- Scan from the field: staff can photograph signed forms, visit notes, or discharge summaries with the built-in scanner and fax them in seconds.
- Individual logins: each user gets their own account, so no one shares passwords or a single office inbox.
- Shared team inboxes: incoming orders and physician signatures land where the whole care team can act on them.
- Role-based permissions and SSO: admins decide who sees which numbers and faxes, and can remove access the day someone leaves.
- Audit trails: every fax is logged with timestamps, user activity, and document history.
Setting it up with iFax:
- Choose the Plus or Pro plan, which include HIPAA compliance and a free signed BAA.
- Assign a fax number to the team, or to each clinician who needs one.
- Invite staff and set their permissions by group.
- Ask staff to install the iFax app and turn on a device passcode.
Remote staff can also use eSignature to sign plans of care and orders on their phone, then fax them back to the physician without printing. Your team gets one secure workflow whether they are in the office, on the road, or working from home.
iFax is HIPAA, SOC 2, and ISO 27001 compliant and trusted by more than 5 million customers. Start your 7-day free trial, or get a demo to set up secure mobile faxing for your remote care team.
