If you’re like most people, you’re probably working from home more often these days. The COVID-19 pandemic has made it harder for many to get to the office. So, we’re turning to our laptops and smartphones to do our work from the comfort of our homes. But what about people who work at remote offices?
Going online is not an option – they need to access their files and applications offline. Fortunately, cloud solutions for remote offices can help them stay connected even when they’re far away from the office. So if you’re looking for a way to keep your business running smoothly during these challenging times, carry on. We have a list of cloud solutions for remote offices to keep the team productive.
Table of Contents
- Cloud Solutions for Communication
- Cloud Solutions for Project Management
- Cloud Solutions for Collaboration
- Cloud Solutions for Backup and Storage
- Cloud Solutions for Security
- Final Thoughts
Cloud Solutions for Communication
We’re just going to put it out there – phone systems through the cloud have been a massive hit for business. You can make and take calls from your computer or mobile device, store all your contacts online, and use several features that will help manage your business communications at a fraction of the cost you would typically pay with traditional solutions.
Some companies prefer video chat because it provides an enriched telephony experience than basic phone calls. It also allows them to conduct interviews without incurring huge travel costs associated with face-to-face discussions.
- Google Workspace Hangouts is one of the popular communication tools where you, the staff, can chat, conduct video meetings, share screens, and present slideshows in real-time.
- Slack is another communication and collaboration cloud solution. It’s a messaging app that helps team members stay in contact wherever they are. They can use it to send messages, upload files, share links, and more. Every conversation has its channel, so you’ll never miss an update again.
Cloud Solutions for Project Management
As long as your remote employees have internet access, they can easily keep track of projects in the cloud. Project management tools are great cloud solutions for remote offices because they allow each team member to see what everyone else is working on and how it relates to their work. And with just a few clicks of the mouse or taps on the touchscreen, they can update their progress, so nothing falls through the cracks.
Cloud solutions help businesses cope with remote working because most apps are accessible even when not at your computer. Here are some great project management tools that will keep your remote office up to speed and ensure your staff remains productive anywhere.
- Asana is a simple tool to help your remote employees stay organized and on task. It allows you to create tasks and then assign them to team members for completion. With this setup, there’s no need to call or email whoever is in charge of a particular project every time you have to check on the status of that project because you’ll easily be able to get in touch with whoever is doing the job. Plus, you can attach files to tasks for reference.
- Trello is another project management solution that can help your team stay productive and focused while giving you the peace of mind you need to keep your business running smoothly. Not only does it boast an easy-to-use interface, but it also allows you to organize projects by assigning them to members of the team for completion using Kanban methodology.
- Basecamp is one of the powerful cloud solutions for remote offices and people who need to manage multiple projects at once and keep track of everything. It’s also popular because it’s easy to use – new users have no problem navigating through Basecamp and figuring out precisely what they need to do from moment to moment.
Cloud Solutions for Collaboration
Collaborating online has been a boon in the workplace. It cuts down on distractions and makes it easier to share files in real-time, so the team can complete projects much faster than they usually would have been without the help of cloud tools.
Plus, since this type of collaboration is often team-based, you get to experience a sense of camaraderie that brings everyone together quickly and efficiently.
- Google Workspace is a suite of business apps that includes Gmail and Google Docs. It’s known for its easy-to-use interface and its integration with all things Google (like Drive). You can’t go wrong with it to keep the team connected while working on projects. On Google Docs, the team can edit, comment, leave notes in real-time while the other team member is working on the document.
- TeamViewer is one of the best remote assistance tools for beginners. It has a simple interface so that anyone can use it even without prior training. All you need is the TeamViewer app on your computer and your colleague’s computer, and you’re good to go. Afterward, that person will temporarily share control of their screen to fix all issues quickly.
- MeisterTask is a popular cloud project management tool that allows teams to break down projects into smaller tasks assigned to individual members. Everyone can keep track of what they need to do, check off completed jobs as they finish their work, and receive instant notifications from the tool whenever new deadlines or requests are set.
Cloud Solutions for Backup and Storage
Securing company data is a top priority at any business. But one of the best ways to keep information safe and secure is by using cloud solutions for remote offices that the staff can access anywhere. Companies working with large amounts of sensitive data need to ensure they have everything under control. So if you want to protect your data, using an encrypted storage solution is a must.
One of the best cloud solutions for remote offices in storage and sharing is providing a safe environment for your documents. They offer file-level security options and additional tools to ensure every company’s data stays safe from prying eyes or exterior attacks.
- BoxCryptor is a cloud encryption and backup solution that works with Windows, Mac, Linux, and Android and iOS mobile devices. It provides 256-bit AES encryption on your data before it’s stored online. The encryption process occurs on your computer, not within the cloud provider’s infrastructure, so only those who have access to your private decryption key can open and read the file contents.
- Dropbox is a file hosting service and cloud-based storage application. Dropbox offers 2GB of free online storage and is available on multiple platforms, including Windows, Mac, Linux, Android, and iOS.
Cloud Solutions for Security
As more and more businesses find themselves hosted on the cloud, it’s essential to build a robust security infrastructure. Cloud solutions for security aim to safeguard the digital environment, free from viruses, spyware & other malicious software.
The service makes sure that all the files you upload/download remain secure and not visible to others. It also creates backups of all your work so that even if anything goes wrong with your PC or laptop, you may restore all the data lost quickly. Lastly, the solutions should manage accounts and passwords. Instead of manually remembering these accounts, you can use password managers to streamline the process.
- NordVPN is a Panama-based VPN provider offering both free and paid subscriptions, with the ability to use many features only available through the monthly subscription. It supports six simultaneous connections per account, P2P file sharing on any device, DNS leak protection, built-in ad/tracker blocking tools via KV P2P service, and double encryption via app-specific passwords.
- LastPass is an online password management service that allows users to save their passwords securely, preventing them from remembering each password. What makes this program particularly attractive is that there’s no installation necessary, and users can access their passwords through a web browser or mobile device. The vault uses AES 256 bit encryption, PBKDF2 SHA-256 salted hashes, and 512 bit RSA keys for client-side decryption of sensitive data.
Final Thoughts on Cloud Solutions for Remote Offices
While we cannot cover all cloud solutions for remote offices in this post, we have highlighted some of the most popular and efficient ones.
Each business is different and will require a different set of cloud solutions for remote offices to work best for them. However, suppose you are looking for an efficient way to manage your remote office, include fax automation in your online documents, or start using the cloud for better communication and collaboration. In that case, the 12 cloud solutions we have covered should give you a good starting point.
If you need an additional one, we also recommend a mobile app that lets you send a fax online – thanks to iFax. It’s one of the pioneers in mobile faxing, and more than 5 million users trust it.
If you are unsure where to start or which cloud solutions will work best for your needs, download iFax and let our experts help you get started on the right foot.