Fax machines may seem archaic in the age of the internet but many companies and organizations still use them. If you’re having correspondence with companies who still require you to send faxes, this can be a problem if you don’t have a fax machine.

It’s costly to buy one together with a telephone line when you only need to send a few pages. Luckily, there are other alternatives to send and receive faxes. For businesses that still use outdated and clunky fax machines, this article will also shed a light on how you can fax wirelessly straight from your mobile device and computer.

All you need is a Wi-Fi or internet connection. You can get rid of the big ol’ machine, dedicated phone line, printing, and maintenance costs and still operate with ease. Let’s get started.

What Are the Requirements for Faxing Without a Fax Machine?

Send and receive fax without a fax machine with only a few of these requirements.

Internet-Ready Mobile Device

Use any device, whether it’s a smartphone, tablet, or computer as long as it can connect to the internet through ethernet or Wi-Fi. A stable internet connection is a major advantage when sending faxes in bulk.

iFax Account

iFax account allows users to send and receive fax without a fax machine. It’s the most efficient and convenient way to fax people anywhere in the United States, Canada, and the UK. Creating an account is super easy, you only need to sign up on the iFax website or download the iFax app to get started.

A Fax Number

A fax number is the phone number that is linked to a fax machine. Fortunately, you don’t get a phone line. When you create an account on iFax, you will have your own fax number to send and receive faxes.

Two Ways to Send and Receive Fax Using Online Fax Services

Now when you have an internet connection, an iFax account, and a fax number, you can choose from the following options.

Send and Receive Faxes Online Through a Web Browser

Step 1

Go to the iFax website and click Get Fax Number to generate your own phone number. Fill in the details and choose a fax number of your choice based on country and area. Choose a subscription that best fits your faxing needs billed monthly or annually.

Step 2

After generating a fax number, a window will pop out to prompt you to register. Enter your email address or register via existing Google, LinkedIn, Facebook, or Microsoft account. Moving forward, you may send and receive faxes using this number.

Step 3

Once you are inside the dashboard, click the “New Fax” button located on the lower right-side to send your first fax. A new window will pop out, showing the fax cover sheet.

Step 4

Fill in the details for the fax cover sheet, which consists of the recipient’s fax number, name of recipient, name of the sender, and subject. Tick a box to let the recipient know if the fax is urgent, needs reply, comment, or review. Write additional information under the Comments section.

You can attach documents from your computer. Click the “Add Document” button to add files. Keep in mind that your fax will be readable if you only send text documents with dark fonts and white background.

Step 5

Click “Send” to send the fax. A pop-up window will prompt you to click the Continue button. After that, another window will appear, showing the status of your fax if it was successfully sent and the estimated time of delivery. You may also notify the recipient by filling in his or her email address in the box.

Send and Receive Fax Over Email

Step 1

If you already have an iFax account, then skip the registration process. Otherwise, create and register an email address to the iFax website to also get a fax number.

Step 2

The email address registered on iFax is the same email you will use to send the fax. Go to your email client and fill out the following information. In the “To” field, put “send@ifaxapp.com”

For the subject, fill in the international fax number of the recipient. No spaces and dashes. After this, you may include comments under the Body section and attach a file such as PDFs and Word documents like you would when sending an email.

Step 3

After you click Send, iFax will transmit your fax to the recipient’s fax machine. You will also receive a notification in your email inbox if your fax was sent successfully or not.

How to Send and Receive Faxes for Free Without a Fax Machine?

No more fax machines, printing, and maintenance costs on your side. If you have an iFax account, faxing over the internet is possible through computer and mobile devices. Furthermore, if you need to send urgent fax, you may use your email to send documents, which will be transmitted to the recipient’s fax machine.

Here’s a hat tip for you if you need to send a fax machine right away. When you download the iFax app on your smartphone or tablet, you have an option to choose a free trial, allowing you to send hundreds of pages per month. You register with an email address and get a fax number. Enjoy 7 days free trial and your credit card won’t be charged. Cancel anytime if you think it’s not for you.

The mobile version of iFax is pretty straightforward. The process of sending a fax is the same as how you would send a fax using a web browser. Furthermore, It has a scan document option or import option from other file sharing platforms like Dropbox, Google Drive, and iCloud for the attachments.

At the end of the day, whether you want to send using a smartphone, computer, or over email, iFax ensures you deliver your fax instantly and securely. Download iFax now and say goodbye to the old clunky fax machine.