physical therapy emr

5 Best Physical Therapy EMR Software

Are you looking for physical therapy EMR software? Unfortunately, many EMRs for PT have generic features and lack the specific functionalities required for physical therapy practices. 

Let’s look at the top physical therapy EMR solutions that respond to the needs of physical therapists.

5 Best Physical Therapy EMR Software

1. WebPT

WebPT is one of the well-known EMRs and practice management software for physical therapy. It integrates with rehabilitation therapy processes, including custom evaluation profiles, automatically scored outcome measurement tools and the latest evidence-based tests. The platform suits practices of all sizes, from single practitioners to multi-location businesses.

Heidi Jannenga, a sports physical therapist, and Brad Jannega, a technologist, developed WebPT and launched it in 2008. That was when the rehab therapy industry shifted to web-based software. Today, the EMR software serves thousands of physical and occupational therapists, including speech and language pathologists.


  • Customizable templates and exercise flowsheets
  • Built-in note faxing
  • Specialized documentation for OT, SLP, pediatrics, chiropractic, pelvic health, virtual outpatient clinics, and home health
  • Compliance alerts for MIPS (Merit-based Incentive Payment System), KX modifier threshold, 8-minute rule, and Correct Coding Initiative (CCI)
  • Free email support, US-based phone support, and chat support
  • Create digital archives for each patient
  • Professional notes with your clinic’s logo
  • Practice management tools, such as billing and referral tracking
  • HIPAA-compliant
5 Best Physical Therapy EMR Software

2. PTEverywhere

PTEverywhere is an easy-to-use EMR that you can customize for your practice. An all-in-one platform, the software integrates practice management tools such as telehealth, reports, scheduling, documentation, invoicing, and messaging. 

Built with athletes in mind, PTEverywhere aims to help PTs and their clients interact better to provide the best patient care. The software was designed by athletes who are also therapists. As therapists, the founders understood how important it was for patients to continue their active lifestyles and for PTs to cut back on administrative tasks.


  • Customizable templates
  • Telehealth
  • Patient Portal
  • Online scheduling via web app, mobile app, or website
  • Send email and push notification appointment reminders
  • Voice-to-text feature
  • Create and send superbills
  • Insurance billing and eligibility checks
  • Reporting features to track business metrics
  • Record video home exercise programs (HEP)
  • HIPAA-compliant
5 Best Physical Therapy EMR Software

3. TheraOffice

TheraOffice is a Windows-based EMR with practice management features designed for rehabilitation practices of any size. It offers HL7-compliant messaging and can share information with other systems used in hospitals or large healthcare organizations. While it runs on Windows versions (including Windows 10 and 8), TheraOffice can also help Mac users set up the platform on their devices. 

Netsmart, a healthcare software company in the US, is the developer behind TheraOffice. The company has been developing technology for over 50 years. It collaborates with healthcare organizations to create new software and improve its EMR. 


  • Mobile check-in and intake validator
  • Over 40 customizable templates
  • MIPS validation
  • Built-in faxing
  • Document templates for PT, OT, SLP, Lymphedema, pelvic health, vestibular, pediatric, and McKenzie specialties
  • Online booking
  • Billing, accounting, and insurance eligibility checks
  • Over 175 KPI reports, including KPIs, HSA receipts, visit history, and more
  • Compliance with HIPAA regulations
5 Best Physical Therapy EMR Software

4. Heno EMR

If you’re looking for a full-featured EMR for physical therapy, consider HENO EMR. HENO is a flexible platform for practices of all sizes. Aside from patient charting, it offers practice management and retail features such as billing, telehealth, appointment scheduling, marketing, and a cash-pay system.

HENO EMR was built by Katie Hohman, a therapist and the owner of Hohman Rehab, a chain of PT clinics in Florida. Hohman created HENO after watching numerous demos of PT software and finding out that they were not all-in-one solutions as they claimed. HENO avoids multiple log-ins to access different features of its system, making it a truly all-in-one platform.


  • Auto-copy patient responses into evaluations
  • Share health outcomes through email and text
  • Integrated HEP
  • Collect e-signatures for Digital Plan of Cares
  • Create custom templates and exercise bundles
  • Submit e-claims and receive ERA payments
  • Send broadcast messages to Waitlisted patients in case of cancellations
  • Email, voice, and text appointment reminders
  • Online booking
  • Credit card payments
  • View multi-site schedules
  • Set recurring payments for subscriptions
  • Sell products and services online and in clinics
  • Built-in two-way faxing
  • HIPAA compliance
5 Best Physical Therapy EMR Software

5. HelloNote EMR

HelloNote is a user-friendly cloud-based EMR and practice management software. It provides all the basic features you need to reduce administrative workloads and manage your documents better. Therapists can use it for charting, scheduling, billing, data tracking, and telehealth services.

Founded in 2009, HelloNote was built with therapists in mind. Designed by therapists, the platform hopes to provide more efficient documentation and practice management tools. User reviews have shown that HelloNote has kept its promise and delivered excellent customer service.


  • Secure patient portal and telehealth services
  • One-click billing and claim generation
  • Online booking with integrated appointment calendar
  • Detailed reports with charts and graphs
  • Document templates
  • Unlimited non-clinical staff accounts
  • SMS and email appointment reminders
  • Electronic signatures
  • Automatic plan of care generation
  • Exercise flowsheets
  • Option for pay-as-you-go pricing
  • Unlimited notes
  • HIPAA-compliant

Features to Look For in a Physical Therapy EMR System

An EMR for physical therapy is a digital version of a patient’s paper-based medical record designed to address the needs of a physical therapy practice. 

All EMRs include patient charts and documents, but they may lack the functionalities necessary to cater to the needs of physical therapists or follow regulatory compliance. The best physical therapy EMRs should be willing to sign a Business Associate Agreement (BAA) for HIPAA compliance. You must also choose a system with features and functionalities you can use throughout your entire workflow.

Kent Cañas

Kent is a content strategist currently specializing in HIPAA-compliant online fax. Her expertise in this field allows her to provide valuable insights to clients seeking a secure and efficient online fax solution.

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