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10 Best All-in-One Printer, Scanner & Fax Machines for 2022

Are you looking for a way to maximize the space in your office while still having the ability to process documents? Your best bet is an all-in-one printer, scanner, and fax machine. These clever devices have a wide range of features that suits large companies, small businesses, and even home offices.

Brands like HP, Canon, and Epson are manufacturing more of these versatile products. Compact-sized models are great for those with limited space, while bulkier units can accommodate a larger volume of documents.

Choosing the best all-in-one printer for your business is no small feat. Comparing specifications, prices, and features of models will surely take time, that’s why we’ve come up with this list of top-rated printers.

Table of Contents

1. Epson Workforce WF-2860

printers scanners and fax machines epson
Source: Epson.com

This full-featured printer, scanner, fax, and copier machine delivers laser-quality performance on documents. It uses Claria, a dye-based ink, to produce stunning photos and clear text.

Its compact design comes with a 2.4-inch colored touchscreen display to access controls and settings. Connect your device via NFC, Wi-Fi, or Ethernet, and you’re good to go.

Buy on Amazon


2. Pantum M6602N

printers scanners and fax machines pantum
Source: Pantum.com

This multifunctional laser printer lets you print black and white documents. It also allows you to copy, scan, and fax important documents. Thanks to its mobile app, you can even print documents straight from your smartphone.

If you’re looking for a heavy-duty office printer with faxing capabilities, this is an excellent option. The best part? It has a 20,000-page monthly duty cycle.

Buy on Amazon


3. HP LaserJet Pro MFP M227fdw

printers scanners and fax machines hp
Source: HP.com

Enjoy the fast printing capabilities of this 4-in-1 monochrome printer and copier. It produces high-quality prints and lets you send fax messages fast. You can also scan and save important documents to your email, USB device, and network folders.

This workhorse can print 30 pages per minute with a 260-sheet paper tray and boasts a 2,000-page monthly duty cycle. You can connect it to your iPhone and print directly via AirPrint. Thanks to its two-sided automatic printing, you save on both time and paper.

Buy on Amazon


4. Canon ImageCLASS MF236n

Canon ImageCLASS MF236n
Source: Canon.com

This unit can produce colored documents and print 24 pages per minute. Simply connect your computer via an Ethernet cable and you’re ready to print, fax, or scan.

If you need to produce documents fast, take advantage of its print-on-the-go features. It’s compatible with Canon PRINT Business, Apple AirPrint, and Google Cloud Print.

Buy on Amazon


5. Brother MFCJ4535DW INKvestment Tank

printers scanners and fax machines brother
Source: Amazon.com

Connect your mobile to this multifunctional printer with Brother Mobile Connect App and start printing, scanning, and copying documents.

When you buy this unit, it comes with an INKvestment tank system that can deliver an unlimited supply of ink. It also has two-sided printing to conserve paper and energy.

Buy on Amazon


6. Samsung SCX-3405FW Laser Multifunction Printer

printers scanners and fax machines samsung
Source: HP.com

Print, scan, fax, and copy all you want with this multifunctional printer from Samsung. It has wireless capabilities to connect the printer to your computer using a Wi-Fi network.

You may also print directly from your mobile device using Samsung’s Mobile Print App. This laser printer uses toner and prints in black and white, but it can scan colored documents as well.

Buy on Amazon


7. Epson EcoTank ET-4760

printers scanners and fax machines epson
Source: Epson

This all-in-one printer is also capable of copying and scanning documents. Say goodbye to costly cartridge replacements because the Eco-Tank ET-4670 is designed with refillable ink tanks.

Experience stress-free and uninterrupted printing because you have up to two years of ink with each replacement bottle set.

Buy on Amazon


8. Canon MAXIFY GX7020

Canon MAXIFY GX7020
Source: Canon.com

This is a wireless mega tank, all-in-one printer that helps you stay on top of your tasks, whether printing stunning photos or faxing important documents. It’s equipped with a 2.7-inch LCD touchscreen for you to select features and settings.

If you’re looking for a heavy-duty office printer, this is what you need. Print different media types at high volume and save more on ink and energy.

Buy on Amazon


9. HP OfficeJet Pro 6978

printers scanners and fax machines hp
Source: HP.com

Looking for a 4-in-1 printer to meet your home office needs? This is a good option. Its primary function includes printing, faxing, scanning, and copying documents. Whether you need to print black and white or colored media, this inkjet printer does it right off the bat.

Connect your mobile device and print whenever and wherever you need to. It also supports wireless networking and Ethernet.

Buy on Amazon


10. Xerox B205NI Monochrome Multifunction Printer

printers scanners and fax machines xerox
Source: Xerox.com

Here’s a lightweight and compact all-in-one printer that supports faxing, scanning, printing, and copying with wireless networking and Ethernet connectivity. This laser printer can only print black and white, which can help you save on ink. It has a 40-sheet automatic document feeder and 250-sheet paper tray capacity.

For first-time users, you will experience its first page out time as it prints a document as fast as 8.5 seconds. Convert your physical documents to digital copies instantly with the Scan to PC feature. You can also send save documents via a network or USB connection or using your email.

Buy on Amazon


How to Choose a Multifunctional Fax Machine

As its name suggests, an all-in-one machine can print, send, and receive fax messages. Not only that but it can also scan physical documents and convert them into digital files that are stored in the machine.

The thing with these all-in-one machines is that they are not created equal. The differences in features, speeds, and quality can be confusing if you don’t know what to look for.

Here’s what you need to consider before making a purchase:

List down the features you need

One of the essential features to look for is a machine with duplex printing. This will allow you to print on both sides of the paper automatically, saving you time and money in the long run.

Additionally, a printer with a large paper tray can hold more sheets at once so you won’t have to refill it as often. If you plan to scan or copy a lot of documents, you should also look for printers, scanners, and fax machines with a large scanning or copying area.

Evaluate your budget

Another important thing to consider is your budget. All-in-one multifunctional fax machines come in a wide range of prices, so it’s up to you to determine how much money you are willing to spend.

You should also check if any special offers are available when purchasing this type of product. Sometimes, manufacturers give discounts for all-in-one multifunctional fax machines with specific features or bundled together with other products that can be helpful for your business or home office.

How much should you expect to spend? Prices range from $400 and above for heavy-duty printers with unique refillable ink tanks and wireless connectivity features. Meanwhile, entry-level and basic printers may be cheaper, but factor in that they may have limited features compared to more expensive models.

Measure the available space

Avoid buyer’s remorse by making sure that your new printer will fit well into your existing setup. Aside from measuring the counter or desk space, consider how you will position the machine so that it is within range of power outlets, cables, and other computers.

If you have limited space, go for an all-in-one fax machine that is easy to move around. If you have more space, you can choose a printer with a larger paper tray and other features.

Choose a printer type

This feature is often the deciding factor when buying office equipment, as it impacts both the cost of the machine and the speed of printing.

  • Inkjet printers use liquid ink droplets from a print head which is held over the paper while it moves past on a roller. Inkjets are one of the most common types of printing technology because they offer fast printing speeds at an affordable price point.
  • Laser printers differ from other technologies in design by using a laser beam rather than an inkjet or toner cartridge to create images on paper. This type of technology is generally more expensive than inkjet printers, but they produce higher-quality printouts.
  • Laser multifunction printers are designed to combine the functionality of multiple types of devices into one product. For example, laser multifunction printers typically offer printing, copying, scanning, and faxing capabilities with an inkjet printer’s high-speed printing at a fraction of the price.

Remember: You also have to consider printing capacity, compatibility with existing tools, warranty, and maintenance costs in your decision.


Final Thoughts

Now that you have our top 10 picks, which one do you think matches your business or home office needs? We hope that the list has shed light on the specifications and key features that come with devices with scanning and faxing functionalities.

If you don’t want to invest in hardware but still want access to electronic fax services, check out iFax. You don’t have to buy equipment or install a landline. Instead, you can send fax via your desktop computer, laptop, or mobile device.

Download iFax and see how more than 5 million users send and receive faxes without owning a fax machine.

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