There are various scenarios that account for the lack of security in a conventional fax machine and its effects on an organization. How much ever you feel otherwise, these situations are true and can happen with anybody or in any company.
The risk is not worth it to go through afterward process, especially when there are simple steps you can take to increase your security and protect identity.
What Can You Do?
- Physical Security
Many institutions or companies think that their security measures are beefed up by installing physical security components such as door or cabinet locks, proximity readers, fingerprint scans, retinal scans, and metal detection equipment, etc. Even though these practices are good they are not providing an optimum level of security as required by an organization. There is still some amount of risk looming over. More importantly, the internal risk still exists. A basic question to ask here is, how many people in your company know the code or can gain access?
Does one of the following point applicable to you or on your company?
– Your mail-room person, in-house fax machine operator or for that matter any other person with access to the fax machine could easily pick up or scan it through the fax details from a private doctor note entitled for another employee.
– An office worker who is aware of the location of card keys and can use it to send a fax with sensitive information using another employee’s ID.
– Different departments within the same company have to collaborate for some common projects and therefore can see the information coming in. Late night fax from a client can be received by the unintended person the following morning.
Installing physical security would not even suffice the kind of security system you need to protect your faxes data and content. You need to think about opting for internet fax services which allows you to send a fax to the intended person while keeping your data utmost secure and safe.
- Data Security
Computers store huge data which can prove to be a one-stop shop for hackers to steal all your confidential data and identity. Companies internal system is often protected with firewalls, virus protection, and other data security measures to prevent and protect information collected from customers, clients, employees, competitors, etc. One thing is certain that as soon as your data is printed to be transmitted via fax, it poses the risk for being copied, stolen or lost.
Instead, opt for online fax services to receive fax online and eliminate the need to print and send the documents. You can also send a new fax online from mobile or computer.
It is good to secure your company’s interest by establishing guidelines and rules circling around security measures and precautions that everyone has to adhere to and follow. Policies such as lock up all documents, do not write down passwords, do not open an email from an unknown sender, etc. all contribute to exercising more safety measures, however, it does not decrease the main risk.
The best way to move forward is to compare top online fax solutions and then make an informed decision. Moreover, these online fax services make it very easy to send and receive faxes online.
The Secured Software Solution
Smartphones have become the most accessible and reliable tools for carrying any day to day activity. Moreover, with such an online fax service provider, one can fulfill both the occasional and regular fax needs.
‘iFax’ even offers you pay-per-fax facility or buy credits on a discounted price. iFax is available across 5 major platforms iOS, MacOS, Android, Windows, and WebApp. iFax is the lowest cost way to fax. With over 2 million downloads, we remain the favorites among the users who want to send or receive online faxes may it be for personal or professional or business needs.
With nothing more than just an active internet connection and a fax app, you can smartly turn your smartphone into a functional fax machine to execute your faxing needs even while you are on the go.
For your business or enterprise to sustain in this competitive market, you need to be staying ahead in terms of sales, contact and connecting clients or to merely acquire sales target and timely contracts, one must not close their eyes upon the importance of internet fax service. Also, if the primary mode of communication with your clients is through faxes than online faxing services must be considered for your business to grow and attain success.