Looking for ways to streamline your business and while cutting costs? In this article, we’ll cover some of the best tools for digitizing your business that can help you do just that.
What Does Digitizing Your Business Mean?
Digitizing your business is the process of taking tasks and tools in the physical world and translating them into the digital world. Email, for example, is a digitization of paper mail. It’s faster, cheaper, and more convenient, as are most tools for digitizing your business.
Businesses have gradually become more digital over the last twenty years thanks to the ubiquity of smartphones, computers, and the internet. In the last five or so years, however, the move to the digital world has become much more rapid.
This is because digitization resources are more widely accessible. It’s much easier to find an app for your problem than it was just five years ago, and it’s safe to assume that in another five years, it will be even easier. Employees and business owners have also become much more tech-savvy on the whole, which has shortened the learning curve when taking your business to the computer.
6 Tools For Digitizing Your Business
1. iFax App
One of the first steps of digitizing your business is digitizing your documents. Traditionally, businesses were filled to the brim with paperwork, memos, notes, files, folders, business cards, reports, and analytics, all piled up on people’s desks and lost in a sea of filing cabinets.
With digitization, you can not only organize all of these documents much easier, but share them as well. iFax app is an app created to meet this need as securely and easily as possible. All of your employees can download the service on their phones and begin sending documents to one another.
iFax app is much more secure than emailing documents, which is how many businesses digitize their document sharing. However, email is one of the least secure forms of communication, despite its convenience, which can put your business at risk. iFax app provides organization and digitization features without compromising your security.
If your business isn’t already using Slack, then you’re behind. Slack is an instant messaging app designed for the workplace. Think of it like Facebook Messenger for your employees. They can message one another and you, even while you’re away from the office, making it a fast way to stay in touch with your team. And if you’re not in the mood to receive messages, you can easily snooze notifications on the app.
For managers, Slack gives you the ability to view and moderate messages between your employees, which ensures that the Slack channels are only used professionally. It’s a simple and straightforward app that nearly every business can benefit from using.
Project management is yet another process that digital tools do a much better job than traditional tools. Trello is one of the most popular tools for organizing projects within your work environment no matter the size of your team.
Trello is organized into a series of boards. You can put these boards in different orders, with each board representing a different step in your workflow. You can then add tasks to each board and assign those tasks to different members of your team. Tasks can move from one board to the next as they move through different stages of your workflow.
The app provides you with a visual overview of everything that your team is working on. This makes it easier for you to manage what all of your team members are doing. It also helps your employees remember their current and upcoming assignments.
4. Cloud Storage
Cloud storage first hit the mainstream in 2011 with the release of Apple’s iCloud, creating a lot of confusion for most of the public. Though most of us understand the concept now, not all businesses have made the switch to cloud-based storage yet.
For those who still aren’t sure what the “cloud” is, it’s a reference to data storage and apps that you access over the internet rather than directly on your computer. There isn’t a single “cloud”; a cloud is just a group of computers and servers in some tech company’s warehouse that you can access over the internet.
If your business solely relies on Apple devices, then iCloud is the cloud storage for your business. If you use a wide variety of devices, then Google Drive provides easily shareable cloud storage for your team. And for businesses that rely on Amazon or Microsoft’s services, Amazon Drive and Microsoft OneDrive are also great options.
5. G Suite
Speaking of cloud-based services, let’s talk about G Suite. G Suite may be the most widely used set of services of all time, so you probably don’t need us to explain what they are. Google Docs, Google Slides, Google Sheets, Google Drive – all of these and more make up G Suite, Google’s cloud-based applications.
These apps have several benefits for businesses looking to go digital. They’re free, for one, which helps cut costs. Since they’re cloud-based, you can access them on any device at any time. They’re great for collaboration as well; team members can work on the same file from all over the world in real-time. And they’re ubiquitous – everyone is familiar with these apps.
Intuit’s Quickbooks is one of their many financial apps that is widely loved by professional and casual users alike. Quickbooks is accounting software that allows you to create, send, track, and pay invoices all at once with ease.
And, because Intuit also makes TurboTax, you can export your Quickbooks data to TurboTax for fast and accurate tax filing. Quickbooks tracks your business’s income and expenses, too, which makes it a great expense tracker for basic needs.
Start Using Tools To Digitize Your Business Today
Business digitization is one of the best ways to modernize your business, save money, and speed up your workflow. You can start using all of the above apps with your team right away, so don’t hesitate to start updating your business!