how to fax from email outlook

Faxing remains a preferred mode of transmittal, especially for documents that contain confidential information. These days, however, you no longer need a physical fax machine or to wait for a dial tone to send and receive files. Doing it online is just as reliable.

This guide shows you how to fax from Microsoft Outlook.

How to Send a Fax from Email Outlook

Read below for the step-by-step process on how to send a fax from Outlook email.

Step 1:

First, head over to or download the iFax app on iOS, Android, Mac, or Windows. Ensure that you also have the Microsoft Outlook app on your phone; if not, download that as well.

Step 2:
  • For mobile users: After you have downloaded the iFax app, open it. One of the screens that will appear will have the text “Get a fax number now.”
  • For desktop users: Go to the “Products” drop-down menu and select “Receive Faxes.” This will bring you to the iFax web platform where you will see a window that will ask you to choose a new fax number. If this window does not pop up, you can go to “Get a fax number” on the left-hand side of your screen.
Step 3:

Select your area code and country.

Step 4:

Fill in your account details with the Microsoft Outlook email address you will use to send and receive faxes.

Step 5:

Now you are just one click away from either sending or receiving faxes using Microsoft Outlook.

On the iFax app, you’ll see the status of all the faxes that you have processed to date: ones you’ve received, ones you’ve sent, and ones that are still pending.

Go to the “Settings” tab if you wish to receive notifications through the iFax app or Microsoft Outlook. After that, you’re all set!

The Benefits of Online Faxing From Microsoft Outlook

Online faxing contributes to a clean environment while ensuring that the information you transmit remains safe and secure. Email is easy to set up and use, environment-friendly, affordable, and progressive. It also does not require any technical integration.

Using Microsoft Outlook with the iFax app provides an extra layer of protection over your files, as Outlook supports both S/MIME and Microsoft 365 Message encryption. Encrypting an email in Outlook converts the plain text into scrambled ciphers, and the only way for the message to be readable is if the recipient has a private key.

Sending Faxes from Microsoft Outlook Using iFax

Knowing how to send a fax through email makes handling sensitive documents easy, and doing it through iFax makes it even more seamless. In addition to the web-based iFax app, you can use your mobile device to scan your documents and make them ready to send to the recipient’s email address. Delivery is in real-time, and you can opt to get an alert on Outlook once the fax has been received.

Receiving Faxes From Microsoft Outlook Using iFax

Receiving faxes from Microsoft Outlook is just as simple and straightforward as sending them. You can also keep your received files stored in the cloud, so you can refer to them later or, perhaps, decide to eventually print them out. When somebody sends you a fax, you can get a notification via iFax mobile or Outlook email.

Make Outlook Faxing Simple and Seamless With iFax

The iFax app is designed to simplify how you fax using Microsoft Outlook (or any other email provider). Whether you’re a one-time user or need a quick and easy faxing solution for your business, you can count on the iFax app to ensure you’re done in no time.

iFax processes millions of faxes via email and is the preferred app for individuals, professionals, and companies who want to securely send and receive faxes online without having to purchase a fax machine. Try it out for free or sign up for a paid plan for less than three cents per page. If you want more information about how the iFax app works with Microsoft Outlook or how it can benefit your business as a whole, contact our team today.