10 Best All-in-One Printer, Scanner, Copier, Fax for Office Use

10 Best All-in-One Printer, Scanner, Copier, Fax for Office Use

Are you looking for a way to maximize the space in your office while still having the ability to process documents? Your best bet is an all-in-one printer, copier, scanner, and fax machine. These clever devices have a wide range of features that suits large companies, small businesses, and even home offices.

Brands like HP, Canon, and Epson are manufacturing more of these versatile products. Compact-sized models are great for those with limited space, while bulkier units can accommodate a larger volume of documents.

Choosing the best all-in-one printer for your business is no small feat. Comparing specifications, prices, and features of models will surely take time, that’s why we’ve come up with this list of top-rated printers.

1. Brother MFC-J4540DW 

Best All-in-One Printer Overall

10 Best All-in-One Printer, Scanner, Copier, Fax for Office Use
Source: Brother.com

Here’s a solid choice for 2024: the Brother MFC-J4540DW. If you need a printer that can do it all–print, scan, copy, and fax–this one’s your home office MVP. It’s wireless (of course), and even has NFC, which means you can just tap and go for quick, secure printing. Plus, it comes with a touchscreen, so no fiddling with tiny buttons.

With a 400-sheet paper tray and a 20-sheet automatic document feeder, you’ll be cranking out documents like a pro. Bonus: the in-box inks last forever, with a 3,000-page black cartridge and a 1,500-page color one. Perfect for the person who wants to avoid constantly replacing ink. This model tops our best printer, scanner, copier, and fax machine all-in-one list for its price and features.

Amazon: $529.69

2. Brother MFC-J6955DW

Best All-in-One for Small Offices

Brother MFC-J6955DW
Source: Brother.com

If you’re running a small office and need a printer that checks all the boxes, the Brother MFC-J6955DW INKvestment Tank is the best copier printer with fax and scanner. It’s not only reliable and fast–with pages printing in as little as 5 seconds–but it also has triple-layer security, keeping sensitive documents safe during printing. That’s a big win for any business dealing with confidential information. And did we mention the ink? It comes with up to a year’s worth of it right out of the box!

This copier printer scanner fax machine offers versatile connectivity options, including dual-band wireless, Wi-Fi Direct, Ethernet, and USB, making it easy to integrate into your office setup. And with the Brother Mobile Connect app, you can print and scan on the go.

Amazon: $429.99

3. Epson EcoTank Pro ET-5850

Best All-in-One for High Volume Printing

EcoTank Pro ET-5850
Source: Epson.com

The ultimate printer for high-volume printing is the Epson EcoTank Pro ET-5850. If your business cranks out a ton of documents, this printer, scanner, copier, and fax powerhouse has got you covered. With a print resolution of 4800×2400 dpi and speeds of 25 pages per minute for color and black-and-white, you can tackle those big printing projects without breaking a sweat. Plus, it boasts a monthly duty cycle of 66,000 pages, so it’s built for serious workloads.

Connectivity is top-notch, with options like USB, LAN, and Wi-Fi, and it even works with Alexa for some hands-free control. The 4.3″ touchscreen makes managing tasks a breeze and handles various media types, from cardstock to glossy photo paper. With automatic two-sided duplexing and a 50-sheet auto-feeder, you’ll be churning out double-sided copies fast. Best of all, Epson throws in a 2-year warranty so you can print those pages confidently.

Epson: $849.99

4. Brother MFC-J4335DW

Best Budget All-in-One Printer

10 Best All-in-One Printer, Scanner, Copier, Fax for Office Use
Source:

Looking for the best all-in-one printer on a budget? Check out the Brother MFC-J4335DW. This compact printer is a steal, with up to a year of ink included in the box. Thanks to INKvestment Tank Technology, you get more pages per cartridge without the hassle of frequent refills. However, don’t expect it to be able to print double-sided pages at this price range.

The connectivity options are straightforward with USB and wireless, making it easy to set up in your home or small office. Meanwhile, the Brother Mobile Connect app helps you print on the go. With high page yields of up to 3,000 for black and 1,500 for color, you’ll spend less time replacing cartridges. Connect it to Alexa to get notifications when you’re running low on ink.

Amazon: $159.99

5. Canon imageCLASS MF462dw

Best All-in-One Laser Printer

Canon imageCLASS MF462dw
Source: Canon.com

If you need a no-nonsense all-in-one printer with fax, look no further than the Canon imageCLASS MF462dw. This monochrome laser printer delivers quick results, printing up to 37 pages per minute, with your first page out in under 5 seconds. It’s got all the essentials plus duplex printing and scanning so that you can get more done in less time.

While a bit bulky at 34 pounds, it’s perfect for home offices or small businesses. It comes with a 250-sheet input tray, a 100-sheet multipurpose tray for envelopes and labels, and an optional third tray to bump your capacity for bigger projects. It also supports Wi-Fi Direct, so you can print from your phone without a router. With toner cartridges that last up to 3,100 (and an optional high-yield version for nearly 10,000 pages), it’s cheaper to run compared to inkjet.

Amazon: $366.23

6. Brother MFC-L2820DW

Best Midrange Monochrome All-in-One Printer

10 Best All-in-One Printer, Scanner, Copier, Fax for Office Use
Source:

The Brother MFC-L2820DW is perfect for small offices that need a space-saving, all-in-one machine without sacrificing print quality. This compact device is the best printer, scanner, copier, and fax machine or all-in-one that you can get, delivering sharp black-and-white documents at speeds up to 36 pages per minute. It also comes with a 50-page auto document feeder to breeze through multi-page scanning, copying, or faxing.

Connectivity is easy, with options for dual-band Wi-Fi, Ethernet, and USB. The 2.7″ touchscreen makes navigating print and scan tasks simple. You can even connect to cloud services like Google Drive and Dropbox. For even more convenience, the Refresh EZ Print Subscription Service ensures you’ll never run out of toner, saving you up to 50% on Brother Genuine toner.

Amazon: $249.99

7. HP OfficeJet 250 Mobile

Best Portable All-in-One Printer

HP OfficeJet 250 Mobile All-in-One Printer
Source: HP.com

The HP OfficeJet 250 Mobile All-in-One Printer is the best choice for anyone who needs a portable printer, scanner, and copier. Compact and durable, this printer easily fits into your car, backpack, or office. Its Bluetooth Smart technology and Wi-Fi Direct allow you to print from your smartphone or tablet. The 2.65-inch color touchscreen makes navigation easy, and the 10-page automatic document feeder (ADF) adds to its convenience.

Although small, the HP OfficeJet 250 doesn’t skimp on features. It offers up to 10 pages per minute in black and 7 in color, and the long-lasting battery ensures you won’t be interrupted by frequent charging. The fast-charge capability lets you power up in as little as 90 minutes when the printer is off. However, note that its page yield is lower, and frequent ink changes may be needed for those who print regularly. Also, it doesn’t have faxing capabilities, but you can always download the iFax mobile fax app on your mobile phone for on-the-go faxing.

HP Store: $399.99

8. Brother MFC-J5330DW

Best All-in-One with A3 Capability

Brother MFC-J5330DW 
Source: Brother.com

If you’re looking for a color inkjet printer that can handle larger paper sizes, the Brother MFC-J5330DW is the one to go for. With its ability to print on A3 paper, this model is the best printer copier fax machine for those who need larger-format printing but don’t want a bulky device. It has a decent 250-sheet paper tray and a single-sheet bypass tray for specialty media like envelopes and cardstock, making it flexible for various business needs. Moreover, it delivers fast print speeds of up to 22 pages per minute.

The 2.7-inch touchscreen is small but functional, giving you access to features like automatic duplex printing and a 50-sheet ADF to handle two-sided prints and scans. Despite its business-grade capabilities, the Brother MFC-J5330DW is compact enough to sit comfortably on a desk. The printer’s color photos are vibrant, and the companion app helps you remotely manage tasks like checking ink levels. Built-in Wi-Fi, Ethernet, and Wi-Fi Direct allow for connectivity whether you’re working wired or wirelessly.

Amazon: $679.00

9. HP LaserJet Enterprise MFP M430f

Best Multifunction LaserJet Printer

HP LaserJet Enterprise MFP M430f
Source: HP.com

The LaserJet MFP M430f best suits SMBs and company work teams looking to simplify print, copy, scan, and fax tasks. Its intuitive 4.3″ Color Touchscreen TFT-LCD screen icons offer a consistent and seamless experience. In its high-speed mode, this enterprise all-in-one printer can print documents fast (up to 42 ppm) in black color. It also supports mobile printing via HP ePrint, Apple AirPrint™, NFC Touch-to-print (optional), PrinterOn Print, and Mopria™.

HP Shop: $819

10. Xerox B205NI

Best Monochrome Multifunction Printer

Xerox B205NI All-in-One Printer Monochrome
Source: Xerox.com

Here’s a lightweight and compact all-in-one printer that supports faxing, scanning, printing, and copying with wireless networking and Ethernet connectivity. This laser printer can only print black and white, which can help you save on ink. It has a 40-sheet automatic document feeder and 250-sheet paper tray capacity.

For first-time users, you will experience its first page out time as it prints a document as fast as 8.5 seconds. Convert your physical documents to digital copies instantly with the Scan to PC feature. You can also send save documents via a network or USB connection or using your email.

Amazon: $539.99

What is a machine that can scan fax and print called?

A multifunction printer, also known as an all-in-one printer, is a versatile machine that combines print, scan, copy, and fax functionalities. By combining multiple functions, these printers can help reduce the overall cost and offer more efficiency than operating multiple office devices.

The larger and more robust all-in-one printers also suit business environments that require high-volume printing, scanning, copying, and faxing features.

How to Choose a Multifunctional Printer and Fax Machine

As its name suggests, an all-in-one machine can print, send, and receive fax messages. Not only that but it can also scan physical documents and convert them into digital files that are stored in the machine.

The thing with these all-in-one machines is that they are not created equal. The differences in features, speeds, and quality can be confusing if you don’t know what to look for.

Here’s what you need to consider before making a purchase:

List down the features you need

One of the essential features to look for is a machine with duplex printing. This will allow you to print on both sides of the paper automatically, saving you time and money in the long run.

Additionally, a printer with a large paper tray can hold more sheets at once so you won’t have to refill it as often. If you plan to scan or copy a lot of documents, you should also look for printers, scanners, and fax machines with a large scanning or copying area.

Evaluate your budget

Another important thing to consider is your budget. All-in-one multifunctional fax machines come in a wide range of prices, so it’s up to you to determine how much money you are willing to spend.

You should also check if any special offers are available when purchasing this type of product. Sometimes, manufacturers give discounts for all-in-one multifunctional fax machines with specific features or bundled together with other products that can be helpful for your business or home office.

How much should you expect to spend? Prices range from $400 and above for heavy-duty printers with unique refillable ink tanks and wireless connectivity features. Meanwhile, entry-level and basic printers may be cheaper, but factor in that they may have limited features compared to more expensive models.

Measure the available space

Avoid buyer’s remorse by making sure that your new printer will fit well into your existing setup. Aside from measuring the counter or desk space, consider how you will position the machine so that it is within range of power outlets, cables, and other computers.

If you have limited space, go for an all-in-one fax machine that is easy to move around. If you have more space, you can choose a printer with a larger paper tray and other features.

Choose a printer type

This feature is often the deciding factor when buying office equipment, as it impacts both the cost of the machine and the speed of printing.

  • Inkjet printers use liquid ink droplets from a print head which is held over the paper while it moves past on a roller. Inkjets are one of the most common types of printing technology because they offer fast printing speeds at an affordable price point.
  • Laser printers differ from other technologies in design by using a laser beam rather than an inkjet or toner cartridge to create images on paper. This type of technology is generally more expensive than inkjet printers, but they produce higher-quality printouts.
  • Laser multifunction printers are designed to combine the functionality of multiple types of devices into one product. For example, laser multifunction printers typically offer printing, copying, scanning, and faxing capabilities with an inkjet printer’s high-speed printing at a fraction of the price.

Remember: You also have to consider printing capacity, compatibility with existing tools, warranty, and maintenance costs in your decision.

What is a machine that can scan fax and print called?

A multifunction printer, also known as an all-in-one printer, is a versatile machine that combines print, scan, copy, and fax functionalities. By combining multiple functions, these printers can help reduce the overall cost and offer more efficiency than operating multiple office devices.

The larger and more robust all-in-one printers also suit business environments that require high-volume printing, scanning, copying, and faxing features.

Instantly Send Fax From a Printer Without a Phone Line

Sending a fax from a printer scanner without a phone line gives your business an edge. Eliminating the need to connect to a landline is cheaper since there’s no need to maintain a separate fax line. The main requirement is that your multifunction or all-in-one printer must support wireless faxing.

Wireless faxing works over a WiFi network, so simply connect your printer to the Internet. It’s an effortless, paperless, and convenient solution that can simplify business fax communications.

Here’s the best part. You can send and receive faxes without a fax machine or phone line. iFax offers a modern and intuitive online faxing solution that lets you fax from anywhere using a computer or phone. You can even get a free virtual fax number.

Request a demo today to learn more, or get started by signing up for an online fax plan.

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