Being eco-friendly has become the new way to welcome digital era. Organisations looking out for the environment are at the forefront of the discussion to reduce the waste in day to day life. Most of us are spending their substantial amount of time in the office and hence, it is equally important to cut down the measures and find out ways that get the task done as well as also lower the usage of paper in the company.
When you come to think of it, even an organization is not left out when it comes to the high usage paper in terms of paper copies, stored and wasted. As technology has made its way in each and every segment, conserving paper now is easier than before. However, adopting the go-green initiative will make the real difference.
9 Ways to Limit Paper Usage in the Office
- Say ‘No’ To Print
- Install Office Application
- Utilize Whole Paper
- Set Up Direct Deposit
- Reduce Label Usage
- Shred & Recycle
- Electronic Archive
- Use Email
- Switch To Online Faxing
Let’s discuss a few ways which when implemented can save the paper usage at the office.
1) Say ‘No’ To Print
Printing a document is just a click away and hence, before doing it, always consider it twice whether you really need a hard copy of the particular document. Weigh your options whether the same document can be sent via email and also it does gets the job done then always go with the option of sending it electronically. If in the end, the printed paper is going to land in dust-bin then reevaluate to save the paper resources in the company.
2) Install Office Application
Nowadays, there are many office applications which are easily available and also are more effective in terms of enhancing business operation and process. Slack, Asana, Evernote, OfficeSuite are few of the applications which ease the task from file sharing to project management in the most convenient way. Google docs is also an effective way to collaborate with documents and spreadsheets without the need for printing the documents hence, paper saving can be done.
3) Utilize Whole Paper
Well, if it comes down to the point wherein, you need to take a print of a document then consider it printing on both sides is possible or that paper is going to be used internally in the department. With a proper set of guidelines to print on one-side or two-sides of the page, one can easily save a lot in paper resources and also avoids the confusion.
4) Set Up Direct Deposit
Checks are also paper bonded too! It is quite beneficial to give the option of setting up direct deposit, as it will save a trip to the bank, ultimately saving on gas and time which seems to be an added advantage for the environment.
5) Reduce Label Usage
Most of the offices use printed labels with their address on it for envelopes which are to be mailed out. However, in the end, everything ends up in the trash. Hence, the alternative is to either use a stamp of address or more eco-friendly option would be to have the address printed directly on the envelopes.
6) Shred & Recycle
The best way to save paper is also to recycle it. Encourage and appreciate the behavior wherein, employees are taking utmost use of bins to put waste in separate sections such as biodegradable and non-biodegradable. Shredders are also helpful as some paper cannot be directly put into recycle bin.
7) Electronic Archive
To store the records is a necessary procedure for any office. But not necessarily that the documents have to be stored in filing cabinets as it is more like to age and get ruin in the long run. Moreover, it is a tedious task to search, sort and locates any particular document. There are lots of electronic options available today and a little bit of research could land you with the perfect option suitable to your business needs.
8) Use Email
This one still tops the chart when it is time to avoid the paper usage. Whether you need to contact employees, clients or companies, you can use email which is fast, reliable and paperless. Additionally, email is widely used and most of us are familiar with it so there lie no surprises.
9) Switch To Online Faxing
Does your office fax? If yes, then you can save lots of paper usage in sending and receiving documents. iFax allows you to send and receive online faxes without the need for a fax machine, fixed phone line, ink, paper, etc. You can also easily sync it with your cloud storage account. It’s as easy and simple as just sending an email.
Smartphones have become the most accessible and reliable tools for carrying any day to day activity. Moreover, with such an online fax service provider, one can fulfill both the occasional and regular fax needs.
Whether you refer to it as ‘electronic faxes (e-faxes), internet fax, online fax or digital fax’, the only trustworthy name that rings a bell is “iFax”. iFax has become the industry leader in providing online fax services either to send faxes or receive faxes online through its amazing features, speed, and efficiency.