Internet faxing has become popular amongst healthcare providers of all sizes due to its convenience and ability to streamline hospital and healthcare workflow. The advantages of internet faxing in healthcare have improved patient care and compliance. It scaled communications for medical personnel, allowing them to send and receive sensitive documents from any internet-enabled device securely.
If you are a healthcare provider looking to implement internet faxing in your practice, you can use platforms such as iFax. Let’s detail the advantages it can offer healthcare providers in this post. Plus, we’ll discuss choosing the right internet faxing solution for your needs.
7 Advantages of Internet Faxing for Healthcare Providers
Internet faxing, also known as online or digital faxing, is a method of sending and receiving faxes electronically rather than using traditional fax machines and telephone lines. Internet faxing offers advantages over traditional faxing and is becoming increasingly popular amongst healthcare providers. Here are the top 7 benefits internet faxing can bring to your practice:
1. Improved compliance
HIPAA (Health Insurance Portability and Accountability Act) compliance is necessary for healthcare providers. It sets the standards for protecting the privacy and security of personal health information (PHI). HIPAA requires care providers to implement appropriate administrative, physical and technical safeguards to protect PHI.
Internet faxing provides a solution to healthcare providers to ensure the secure transmission of sensitive documents. It eliminates the need for physical paper and devices and reduces the risk of PHI exposure. When medical professionals use internet faxing for transmitting PHI, the documents are secured and encrypted, ensuring compliance with HIPAA regulations.
2. Secure content delivery
Receiving a fax through a physical machine introduces several potential compromises. In this setup, documents sit in the fax machine’s tray until an authorized individual collects them. It is vulnerable to anyone nearby to read the content.
In contrast, internet faxing offers greater security as the entire process occurs digitally. The authorized personnel account is only the one that can access the fax delivery, which is password-protected. Applying user authentication measures like two-factor (2FA) authentication is also possible.
3. Multi-level administration
This refers to assigning different administrative access and control levels to other users or groups within an organization. This allows healthcare providers to manage their internet faxing usage and activities effectively. It ensures compliance with HIPAA regulations and patient information security.
For example, medical personnel such as nurses, receptionists, or medical assistants may only be able to send faxes using a fax service, while doctors or administrators can view sent and received documents. This also helps minimize the risk of exposing confidential information to unauthorized individuals.
4. Automated archiving
Internet faxing enables healthcare providers to securely store, manage and access faxed data while maintaining regulatory compliance with HIPAA. Archiving using internet faxing means keeping documents safe and organized with strict access control and audit logs. It helps healthcare providers locate critical patient information and retrieve necessary documents quickly.
Additionally, automated archiving ensures that all sent or received documents have backup copies on both the sender’s and receiver’s end. Thus, minimizing loss due to failed transmissions or system outages through a cloud fax service.
5. Flexible remote faxing
Medical professionals often work away from the office or travel to different locations. Internet faxing makes it possible for healthcare providers to access and send documents while on the go. With internet faxing, they don’t have to worry about missing an important fax or having problems sending it.
The ability to fax remotely ensures that healthcare providers can access the documents they need when and where they need them. This improves the care process, resulting in better patient outcomes.
6. Enhanced productivity
You may be wasting time and resources if you’re still using traditional faxing methods. Sending and receiving internet faxes is faster as it eliminates the need for manual intervention. It also eliminates the need to check if the fax has been successfully delivered by manually tracking confirmation numbers.
Internet faxing also reduces the time spent managing and organizing documents, as it automates document archiving. This speeds up the process of retrieving documents and improves productivity for healthcare providers.
7. Scalable communications
Healthcare providers must communicate with many people, such as nurses, caretakers, and other medical professionals. This is why they need a solution that can scale up with their growing needs.
Internet faxing provides scalability and flexibility regarding the number of users and devices used to send and receive documents. This makes internet faxing an ideal solution for healthcare providers who must communicate with their patients, colleagues, and other stakeholders using advanced faxing solutions and modern fax technology.
Internet Faxing Platforms for Healthcare Providers
After understanding the advantages of internet faxing, you may be looking for internet faxing platforms suitable for healthcare providers. Here are some popular internet faxing solutions:
iFax is a secure internet faxing solution for both individuals and businesses. It provides secure storage, real-time notifications, and audit logs to ensure compliance with HIPAA regulations. It uses military-grade encryption to ensure the security of sensitive information.
The platform also allows for integration with multiple software systems, such as electronic health records (EHR). iFax also offers several award-winning apps for different platforms, such as iOS, Android, Mac, and Windows. Therefore, allowing users to send and receive faxes from any device using a cloud fax solution.
eFax Corporate is a comprehensive internet faxing solution for businesses. It enables healthcare providers to securely send, receive and manage internet faxes from any internet-enabled device. eFax Corporate is designed to meet the needs of companies of all sizes.
It also provides a centralized administration and reporting that allows for the management and monitoring of fax activity, helping businesses ensure compliance with regulations such as HIPAA.
SRFax (Secure Remote Fax) is an online faxing service that allows businesses and individuals to send and receive faxes electronically. It allows users to send and receive faxes via email, web browser, or mobile app. It provides a secure and reliable way of sending and receiving faxes. It can integrate with various platforms, including popular CRM, ERP, and document management systems.
SRFax also complies with HIPAA and HITECH regulations, ensuring the secure transmission of sensitive patient information. The platform offers various plans catering to different businesses and organizations.
Doximity is a secure, web-based platform that connects healthcare professionals, allowing them to share patient information, collaborate on cases, and access tools and resources. It streamlines communication and improves care coordination among healthcare providers. Additionally, it provides a secure messaging and faxing service for healthcare providers.
Doximity is also a professional networking platform for healthcare professionals. It allows users to create a profile, connect with colleagues, and access career-related resources such as job listings and education opportunities.
How to Choose the Right Internet Faxing Solution
Among the top providers of internet faxing for healthcare providers mentioned, there are several factors to consider to help you choose. These include:
- Security: Ensure the solution uses secure servers and encryption to protect sensitive patient information and comply with HIPAA regulations.
- Features: Consider the critical features, such as the ability to send and receive faxes from any device, automatic delivery confirmations, and integration with other software.
- Reliability: Choose a reliable solution with a good reputation for uptime and customer service.
- Scalability: Consider how the solution can grow with your business and whether it can handle high-volume faxing.
- Cost: Compare the prices of different solutions, including any additional features or usage costs, and ensure the solution fits within your budget.
- Ease of use: Choose a solution that is easy to use and navigate with a user-friendly interface.
- Technical support: Make sure the solution provider offers good technical support and can answer any questions or concerns.
- Compliance: Ensure the solution provider complies with all relevant laws and regulations, such as HIPAA and GDPR.
Experience The Benefits of Internet Faxing With iFax
You have read the advantages internet faxing can provide to healthcare providers. iFax is the platform that can help you experience these benefits. Our internet faxing solution is a feature-rich platform built for businesses and organizations of any size.
It features a secure, reliable, and easy-to-use interface with powerful tools that enable you to:
- Manage and monitor fax activity for improved compliance
- Send and receive internet faxes from any internet-enabled device, such as your computer, smartphone, or tablet
- Integrate internet faxing with your existing document workflow
- Scale internet faxing to meet the needs of your organization
- Customize internet faxing with features such as automated delivery confirmations
- Secure internet faxes with HIPAA-compliant encryption and authentication
Be one of the satisfied users now and find out why internet faxing is the ideal communication tool for healthcare. Get started today.