We have often been encountered with questions such as, Is your fax service secure or Are the faxes sent and received comply with HIPAA? Well, the quick answer is, Yes! The rather more important thing to ponder about from a user’s perspective is to look at whether the internet fax practice is compliant?
To get the complete insight about this, we shall first see what exactly HIPAA compliance means, who governs it, what’s the regulatory authority’s take on it and how it impacts to selecting products and services for users including promising internet fax services.
Let’s, first of all, see the aspects that constitute HIPAA. HIPAA stands for, ‘The Health Insurance Portability & Accountability Act’. It comprises basically 3 rules:
i) HIPAA Privacy Rule – This rule is mainly concerned about the privacy of identifiable health information of a person.
ii) HIPAA Security Rule – This ensures to maintain national standards based on the security of ePHI (electronic protected health information).
iii) HIPAA Breach Notification Rule – In event of a breach of unsecured protected health information, mandates the business associates and covered authorities to provide notification of the same.
To gain detailed information about the above-said rules, you can visit the site of the US Department of Health and Human Services.
So to be fully functional with respect to the guidelines and rules of HIPAA, you’ll have to implement best practices for anyone who comes in contact of ePHI along with delivering the product and services that fulfills it successfully. The best to way ensure everything is in place is by including well administrative, physical and technical safeguards.
There are many services who would claim to be HIPAA compliant with badges and approval. The important thing to note here is that there is no product/service out there who can make you HIPAA compliant instantly. These accreditations are not awarded by any government body. These rules are put in place and checked at regular interval of time by the Office of Civil Rights. The breaking of these rules will result in civil and might lead to criminal penalties and proceedings. Hence, do not have a second guess when it comes down to simply following and adhering to these rules. You can check the complete list of fines and penalties here.
So what it means when a company is going on and on about their HIPAA compliant product and services? Well, you can take into account that the company is well aware of the HIPAA and its solution is well prepared to address security measures regarding the same. However, before opting for any service, as a thumb rule, you should find out more about two things mainly, (i) whether they are up to date with latest standards as HIPAA rules & guidelines are constantly changing with technology and (ii) the solution fits well within your boundaries to address these issues.
Now we should be looking at, ‘Is your service HIPAA compliant’ to ‘How can iFax be beneficial to you in securing strategy for HIPAA?
iFax is available across 5 major platforms. iFax is the lowest cost way to fax. With over 2 million downloads, we remain the favorites among the users who want to send or receive online faxes may it be for personal or professional or business needs. Our internet fax solution is built with HIPAA and GLBA compliance in mind and with other security safeguards in place, we can rest assure the integrity of your data sent and received. iFax infrastructure presents the following set of security features such as:
- faxes sent and received are encrypted
- secure socket layer (SSL) protocol
- data can be securely accessed from a leading cloud account
- maximum uptime and reliable
iFax lets you use fax services using your smartphone, tablet or computer making it your business’s necessary tool for all the faxing solutions. With iFax you get customizable cover page template options, integrated document scanner and supports all major image formats. All your faxes are automatically saved and your office staff can easily connect to the cloud storage platform and upload from web, email or desktop computers.