How to Send a Fax Without a Fax Machine

How to Send a Fax Without a Fax Machine: 2022 Easy Guide

Krisette Capati

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These days, faxing has evolved so much to a point where you don’t even need a fax machine. The advent of online faxing has made it possible. If you are still quite unacquainted with this new-age faxing technology, you might be wondering how to send a fax without a fax machine?

There are other alternative ways to send and receive faxes. With online faxing, all you need is a Wi-Fi or internet connection and your preferred handheld device. You can get rid of the big ol’ machine, dedicated phone line, printing, and maintenance costs and still operate with ease.

In this article, we will comprehensively discuss all the basic information you need to know about this new faxing technology and answer your question of how to send a fax without a fax machine. Let’s get started!


Table of Contents

how to send a fax without a fax machine
How to send a fax without a fax machine? Find out how!

How to Send a Fax Without a Fax Machine: The Requirements

Traditional faxing not only requires a machine to transmit documents, but you also need a dedicated phone line and the necessary supplies like ink cartridges and papers, which has proved to be quite costly. Not to mention that you also have to allot some cash for maintenance and repair when you machine breaks, which is highly likely the more you use your fax machine. So how do you minimize these costs? Easy. Just fax without a fax machine!

Before you learn how to send a fax without a fax machine, you must first meet these requirements.

  • Internet Connection: How to send a fax without a machine? The first thing you need is a stable Internet connection. Modern faxing technology requires Internet connectivity instead of analog phones.
  • Internet-Ready Device: To use the Internet for faxing, you need a device with Internet access. You can use your laptop, PC, MAC, smartphone, or even your tablet!
  • Online Fax Service: You need an online fax service to fax without a fax machine and phone line. It’s a primary requirement. With it, your device gets to function just like a portable fax machine.

Once you meet all these requirements, you’re all set to proceed to the next steps!

How to Fax Without a Fax Machine?

How to send a fax without a fax machine? A simple answer to that would be to send a fax online. Faxing online is a reliable and practical alternative to traditional faxing. It eliminates the need for fax machines and analog fax lines. On top of this, faxing online without a fax machine is more secure since data can be encrypted using advanced cryptography methods.

Can You Fax Without a Phone Line?

Just like faxing without a fax machine, faxing without a phone line is also possible. Thanks to modern technology, fax data can now be transmitted over the Internet. Compared to faxing using a phone line, using the Internet to fax provide more options to secure and protect information, making it less vulnerable to cyber attacks.

How to Fax From a Printer Without a Phone Line?

Nowadays, there are AIOs (all-in-one printers) that support Internet connectivity. These printers are also capable of faxing without a phone line. By connecting the AIO printer to the Internet, you can send faxes to local and international fax numbers. However, you need to note that using a printer to send a fax over the Internet would still require an online fax service like iFax.

Can You Fax From a Computer Without a Phone Line?

If you want to know how to send and receive a fax without a fax machine or even an AIO printer, then you can fully take advantage of the most prominent device that you currently own – your computer! Yes, you can fax from a computer without a phone line. All you need is a stable Internet connection.

Most computers nowadays have easy and instant access to the Internet. You can also install software to enhance the functionality of your computer. By using a web browser, you can use your computer to access multiple websites and web-based applications. It is quite a powerful device that can do many things, including sending faxes.

how to send a fax without a fax machine
Learn how to send a fax without a fax machine through an online fax service.


Can You Fax Something Online?

Using the Internet and a computer, you can easily fax something online. It answers the question about how to send a fax without a fax machine. As mentioned beforehand, sending faxes using the Internet requires an online fax service. Of course, not all fax services are the same. They often vary depending on the type of service that you need.

When it comes to faxing something online, you can opt for a fax service that offers one-time fax (pay per fax) or choose one that offers recurring subscriptions. Here are the key differences between the two options:

Sending fax online using a one-time fax service

One-time fax service is ideal for occasional fax users. If you occasionally fax a few documents, then a one-time fax service is good for you. With it, you only get to pay per fax. There are also online fax services like iFax that offer affordable one-time fax.

With a one-time fax service like iFax, you can easily fax documents without a fax machine. You can even do it in three easy steps!

  1. Go to and click the option to send one-time fax.
  2. Fill out the required fields. Don’t forget to include the fax number of your recipient.
  3. Click “Send” and pay the total price indicated. That’s it!

With one-time fax, there’s no need to sign up. You can simply use the service whenever the need arises.

Faxing online using a subscription-based online fax service

How to send a fax without a fax machine? Use an online fax service and subscribe to a plan that best suits your needs. With a recurring subscription, you do not need to pay every time you need to fax. It’s ideal for individuals and businesses who fax regularly. Those who do high-volume faxing like corporates and enterprises can make the most of subscriptions to minimize faxing costs compared to purchasing and maintaining bulky fax machines.

Speaking of which, online fax services like iFax offers low-cost subscriptions for individuals and businesses. All plans are HIPAA and GLBA compliant, which is a must for sending sensitive and confidential fax documents.

See all iFax pricing plans here.

How to Send a Fax Without a Fax Machine for Free?

Most online fax services usually charge for one-time fax or subscriptions. If you need to fax without a fax machine and not pay a dime, you can search for free faxing options online. Just be mindful that free online faxing has its own set of downsides. For example, there is a limit to the number of pages that you can fax. You are also not allowed to fax to international fax numbers. Plus, your fax cover page will typically include a watermark or logo. If you do not want any of these restrictions, it would be better to search for an affordable fax service with free trial options.

how to send a fax without a fax machine using a computer
How to send a fax without a fax machine? Use a computer!

Send Fax From Computer: 3 Easy Ways!

How to send a fax without a fax machine? As mentioned above, you can use your computer. As long as your computer can access the Internet without a hitch, then you are good to go!

Here are three easy ways to use your computer to send a fax without relying on a fax machine or phone line.

1.) Use fax software to send fax from computer

One of the most reliable ways to send a fax from a computer is to install fax software. Installing fax software is free and easy, as long as you use iFax.

Step 1: Download and install iFax for Windows or iFax for Mac.

Step 2: Launch the fax software from your programs menu or start menu.
Step 3: Login using an existing account or create a new account.

Step 4: Go to the left panel and click “New Fax.”
Step 5: Enter the recipient fax number and don’t forget to fill out the rest of the required details.

Step 6: Click “Add Document” to upload the documents you want to fax. Click “Send” and you’re done!

Click here to learn how to send a fax without a fax machine using your mobile device.

2.) Use a web app to send faxes online

What’s good about this method is you don’t need to install fax software into your computer. Just use your web browser to access a web-based fax application. Here’s how you can get it done:

How to Send a Fax Without a Fax Machine: 2022 Easy Guide

  1. Go to to open the iFax web app.
  2. If you are a new user, you will need to create a new account.
  3. Login to your account (web dashboard) and navigate to the main page. Click “New Fax” to compose a new fax message.
  4. Enter your recipient’s fax number together with the rest of the required information.
  5. Upload your documents. Click “Send!”

3.) Fax something online via email

How to send a fax without a fax machine? Fax it using email! This method might be an option if your specific question is how to send a fax without a fax machine to a recipient who still uses a fax machine. Here is how you can get it done:

How to Send a Fax Without a Fax Machine: 2022 Easy Guide

  1. Provided that you are already using iFax as your online fax service, open your email client (ex. Gmail or Outlook). Using your email client, compose a new email.
  2. In the “To” field, put “” For the subject field, fill in the correct fax number of the recipient. Do not include any spaces and dashes. After this, you may write anything in the message section and attach files like PDFs and Word documents, just like how you would do it in a regular email.
  3. Click “Send.” Wait until you receive an email notification confirming the delivery of your fax message. That’s it!

Learning how to send a fax without a fax machine is easy and convenient. Just by using your computer or email client, you can send faxes anywhere at any time you want. You can save yourself from all the hassles and unnecessary expenses of maintaining a bulky fax machine.

Online Faxing: Best Alternative to Faxing Without a Fax Machine

The answer to “how to send a fax without a fax machine” is simple – online faxing! Online faxing allows you to have the freedom to fax wherever and whenever you like. You can use your computer or any Internet-ready device. If you use an online service like iFax, you get the benefits of online faxing without draining your wallet.

Here are some of the benefits of using iFax:

  • Secure and reliable. iFax is HIPAA and GLBA compliant. It also encrypts faxes using enterprise-level 256-bit end-to-end encryption.
  • Multi-platform support with seamless syncing across platforms.
  • Free to download fax apps for Windows, Mac, iOS, and Android.
  • Affordable with options for one-time fax and monthly/yearly subscriptions.
  • Fax API integration to existing platforms like Gmail, Google Drive, etc.
  • User-friendly dashboard. Easy to navigate and packed with useful features like e-signature integration, fax number blocking, free fax number, and unlimited cloud storage.

How to send a fax online without a fax machine? Use iFax!

iFax is a secure and reliable online fax service that lets you fax using a phone or computer. With iFax, you get to experience hassle-free faxing and stay on top of your faxing errands no matter where you are in the world!

Start faxing online today! Sign up for an iFax account or use our affordable one-time fax solution.

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