Gone are the days when you need to have a fax machine and a dedicated phone line to send a fax. Today you can use online faxing services to send and receive faxes like you would send an email. As long as you know the fax line of the recipient, you can subscribe to internet faxing services and generate your free fax number. 

However, like other forms of communication, there are best practices you need to follow when you send a fax cover sheet along with the documents. Whether you’re the sender or recipient, you will have to deal with it throughout the correspondence. In this article, we will walk you through the importance of sending a fax cover sheet and how to print one. 

What is a fax cover sheet?

A fax cover sheet provides the necessary information about the documents intended for the proper recipient. It identifies the sender, recipient, and contact information of both. It briefly summarizes what the recipient will find in the attached documents. It ensures that the fax ends up in the hands of the intended recipient. 

At a glance, a good fax cover sheet helps the recipient identify quickly which company, organization, and employee sent it. Traditionally, when you send via fax machine, you need to create a fax cover sheet of your own. But thanks to online faxing services like iFax, there are free printable fax cover templates that you only need to fill out before sending documents. 

Why do you need to use a fax cover sheet?

A fax cover sheet serves as a protective shield of your documents whenever you send a fax through a fax machine or an internet faxing service. Professionals who work in the healthcare and medical industries must comply with the HIPAA (Health Insurance Portability and Accountability Act) guidelines for all fax transmittals. 

HIPAA imposes stringent guidelines when transmitting faxes that include the health information of the patients to ensure confidentiality. If you’re using the iFax app, we prepared HIPAA-Compliant Fax Cover Sheet Checklist to know what to include when sending fax in these industries. 

Where to find free fax cover sheets?

You don’t need to create a fax cover sheet from scratch because there are free fax cover sheet templates in Microsoft Office. The standard version includes the sender, recipient, phone number, subject, and comments. Under the comments section consists of a message or instruction to the intended recipient on what he or she will do with the documents. 

It’s even easier for iFax users because a fax cover sheet is already integrated into the system. All they need to do is fill out the details and add a company logo. Moreover, as an iFax user, if you don’t want the default template, you can choose another design – there are additional four templates available. 

Changing the default template is super easy. 

  • On the dashboard, click the gear icon that represents the Settings. 
  • Then click Coverage Page > Cover Page details 
  • Click the small pen icon and the template box will pop out.
  • Choose the template you want to use and click Save.

How to print a fax cover sheet with iFax?

There are printable pdf fax cover sheets that are ready to print. iFax simplifies the process of printing the fax cover sheet on its dashboard. 

  • Click the fax you want to print and the fax cover sheet is the first thing that will pop out on your screen. 
  • For Windows, press Ctrl + P and for Mac users, Command + P to directly print the fax cover sheet. 
  • The Print Options will pop out on your screen and you can choose how many copies of the fax cover sheet you want to print and the number of pages as well and click Print.

Best way to access printable PDF fax cover sheets 

If you need printable PDF fax covers sheets, you can print them right off the bat from your computer or mobile device as long as the printer is connected. You can download a printable PDF fax cover sheet if you’re using your computer. Whenever you preview your fax, you will see the Save icon on the upper right corner of the preview window. You can save the file as a PDF to your computer. 

Download the iFax app on your mobile device and start exploring its features right away.