5 Best HIPAA-Compliant Project Management Software

5 Best HIPAA-Compliant Project Management Software

Project management software enables healthcare professionals to stay on track and ahead of their work deliverables. If you’re searching for reliable software that can effectively monitor progress while mitigating risks, consider looking for one that’s HIPAA-compliant.

HIPAA compliance protects sensitive health information, including those that go through your collaboration and task planning tools. Thankfully, there are HIPAA-compliant project management solutions built specially for healthcare. Here are some of the best ones we found.

5 Top HIPAA-Compliant Project Management Software:

hipaa-compliant project management software asana

1. Asana

Asana effortlessly tops our list of the best project management apps. But will it stand the test for HIPAA compliance? A quick look at its HIPAA Datasheet shows that you should purchase HIPAA compliance for Asana, which is only available in the Enterprise plan for organizations. After signing a business associate agreement, the software will adjust its platform and features to strengthen data privacy and security.

Some of the best features of Asana include a user-friendly interface and a non-cluttered look. The app allows you to customize workspaces and give real-time updates and feedback on projects. 

5 Best HIPAA-Compliant Project Management Software

2. ClickUp

A trusted alternative to Asana, ClickUp’s comprehensive project management software enables HIPAA compliance. Like Asana, this software requires users who need HIPAA compliance to upgrade to the Enterprise plan, which offers 256-bit AES encryption, end-to-end security, localized data residency, firewall protection, and other security features. Expect customized pricing for Enterprise users.

ClickUp’s healthcare solution may initially look overwhelming, but you can quickly learn it. It offers a real-time dashboard where you can give comments, start conversations, assign action items, link tasks, and more. The app also helps you create intake forms, collaborate on contract reviews, and automate contract and SLA processes. Moreover, you can organize the schedules of your health workers using the drag-and-drop Calendar and Workload view. 

5 Best HIPAA-Compliant Project Management Software

3. Monday

If you’re looking for HIPAA-compliant project management software tools, add Monday to your list for consideration. Monday’s BAA is also available only for the Enterprise plan with 25 users or more. Note that Monday turns off the broadcast features to prevent accidental disclosures of protected health information (PHI). You would also need to configure your account for HIPAA compliance after you sign the BAA.

On the other hand, its feature-rich platform helps you collaborate with teammates and accomplish projects efficiently despite the time and location differences. You can also embed task lists, share notes, and make comments. It also provides a customizable dashboard with project and team progress overviews. Additionally, you can create visual boards with multiple views.

5 Best HIPAA-Compliant Project Management Software

4. OneDesk

OneDesk is another good option for project management software that’s HIPAA compliant. To enable HIPAA compliance in OneDesk, you must purchase a license for HIPAA-enabled accounts. This will give you access to its business associate agreement and other essential features. Note that the monthly and annual pricing differs for its regular Enterprise account and the one that includes HIPAA compliance.

OneDesk, with HIPAA compliance, has a host of features for project management and data security. It offers pre-built and custom reports, unlimited help centers, Zapier integration, multi-factor authentication, and forced time-out sessions. You will also have access to its OneDesk API for smoother integrations with other software and applications.

5 Best HIPAA-Compliant Project Management Software

5. Smartsheet

To meet your obligations under HIPAA using Smartsheet, you need to subscribe to its Enterprise plan. According to its Help and Learning article on HIPAA, the project management software offers security configurations that are up to the standards of the SANS Institute, the National Institute of Standards and Technology (NIST), and the Center for Internet Security (CIS). 

Also, Smartsheet’s powerful platform lets you work flexibly and collaborate with others easily. It offers different project tracking views, customized workflows, and adaptable dashboards. It also integrates with various apps like Microsoft Teams, Webex, Slack, Zapier, Workato, and McAfee MVISION. Additionally, this software can track your resources, set up condition-based workflows, and analyze your data. 

Prioritizing HIPAA Compliance in Healthcare Project Management

When it comes to tools you can use for project management, plenty of options are available. Still, it’s best to prioritize compliance with relevant regulations, especially when working on projects involving sensitive and confidential information. The same goes for those in healthcare.

While the benefits of project management tools in healthcare are undeniable, the patient’s safety and best interest always come first. There’s also the matter of avoiding legal headaches as a consequence of committing a HIPAA violation.

HIPAA-compliant project management software lets you improve productivity and collaborate effectively without compromising patient health information. With it, you can track tasks and audit project activities while mitigating the possibility of unauthorized PHI disclosures and cyberattacks.

Kent Cañas

Kent is a content strategist currently specializing in HIPAA-compliant online fax. Her expertise in this field allows her to provide valuable insights to clients seeking a secure and efficient online fax solution.

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