hipaa-compliant task management solutions

5 Best HIPAA-Compliant Task Management Solutions

If you’re working in a healthcare organization, it’s important to find digital solutions that enable you to comply with HIPAA. 

Below, we explore some of the leading HIPAA-compliant task management platforms to improve your team’s efficiency. These solutions can also safeguard protected health information (PHI) against intentional or unintentional disclosures.

5 Best HIPAA-Compliant Task Management Solutions

1. Asana

Asana is one of the most widely used task management platforms committed to security. Its Enterprise+ and Legacy Enterprise products offer HIPAA features and a business associate agreement (BAA) to help you comply with HIPAA rules.

Key Features:

  • User-friendly interface and mobile application for intuitive navigation
  • Multiple views: Kanban, List, Timeline, Calendar, and Gantt Chart
  • Task and subtask creation with detailed descriptions, hyperlinks, and file attachments
  • Set and filter project status by approved, rejected, and changes requested
  • Seamless integration with over 300 popular apps, such as Microsoft Teams and Zoom
5 Best HIPAA-Compliant Task Management Solutions

2. OneDesk

A helpdesk and project management platform, OneDesk is a flexible platform with rich features. Instead of subscribing to different types of software, you have a two-in-one and HIPAA-compliant solution. With OneDesk, you can efficiently manage your projects and provide excellent customer service within one product.

Key Features:

  • Time tracking included
  • Multiple views: Tree, Flat, Gantt, Status Board, Calendar, Workload, Roadmap, or Customized
  • Share projects with a team or your customers, or keep them private
  • Generate and export reports
  • Dashboard Widget that shows Key Performance Indicators (KPIs)
5 Best HIPAA-Compliant Task Management Solutions

3. Zoho Projects

If you’re looking for HIPAA task management tools, consider Zoho Projects. The platform has multiple security certifications, such as ISO/IEC 27001, ISO/IEC 27701, ISO/IEC 27017, and ISO/IEC 27018. An independent third-party audit shows that it complies with SOC 2 and HIPAA standards. 

Key Features: 

  • Assign tasks, identify priorities, and set work hours
  • Time tracking included
  • Indicate start and end dates for Milestones
  • Kanban, Calendar, and Gantt Chart views
  • Set up dependencies or the order to complete each task
5 Best HIPAA-Compliant Task Management Solutions

4. ClickUp

Asana may be the most popular task management platform, but ClickUp follows closely at its heels. It boasts powerful features with a dedicated HIPAA-enabled Enterprise plan. Given ClickUp’s rich features, users might take some time to become familiar with the platform. However, the customization features make it worthwhile.

Key Features:

  • AI-powered assistant
  • Task views: Gantt Chart, Activity, Workload, Team, Timeline, List, Calendar, Team, Mind Maps, Table, Map
  • Page views: Whiteboards, Chat, Doc, Embed, and Form
  • Pin and protect views, or make them private
  • Track PHI with custom fields
  • Send and receive emails on the platform
  • More than 1,000 app integrations, including HubSpot, Zoom, Google Assistant, Alexa, RingCentral, HelpScout, and more
5 Best HIPAA-Compliant Task Management Solutions

5. SmartSheet

A roundup of HIPAA compliance task management tools won’t be complete without mentioning Smartsheet. Like most platforms on this list, it offers a HIPAA-enabled platform for Enterprise users. Through the help of third-party assessors, SmartSheet conducts an annual audit according to AICPA SOC 2 standards to ensure that it has the necessary security measures to protect PHI.

Key Features: 

  • Real-time reports and dashboards
  • Multiple views: Grid, Card, Gantt, or Calendar
  • Create customized and branded data collection forms
  • Implement automated workflows by setting triggers
  • API Access
  • Integrated with Brandfolder Digital Asset Management, where you can upload and store unlimited files
  • Export reports to Microsoft Excel, PDF, and Google Sheets

HIPAA Compliance and Task Management in Healthcare

Tasks management and HIPAA compliance are both important aspects of any healthcare organization. The platforms on this list offer advanced features, including secure data centers, access controls, and audit logs to protect your clients’ sensitive health information. 

Moreover, these task management platforms offer a more organized way to complete projects and subtasks. While you can still function with paper and pen or an old Excel file, these software offer flexible and feature-rich platforms that improve your team’s productivity.

Make sure that you sign a BAA with your chosen provider. The vendor should be able to take on the responsibility of a business associate as defined by HIPAA rules before you use their product. Additionally, don’t forget to follow their guidelines to enable HIPAA compliance on your account. Some of them may require to turn on several features for added security. Others might even automatically limit some features that could compromise the security of your accounts.

Use HIPAA-Compliant Task Management Software

Selecting a secure task management platform requires time and effort. You would need to read more reviews and contact several sales teams for a demo. However, the benefits far outweigh the initial investment. 

Once you say goodbye to cumbersome tools and explore the solutions featured on this list, you’ll eventually appreciate the advantages of choosing a dependable platform that is HIPAA compliant.

Kent Cañas

Kent is a content strategist currently specializing in HIPAA-compliant online fax. Her expertise in this field allows her to provide valuable insights to clients seeking a secure and efficient online fax solution.

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