To send a fax via email, you only need an internet connection, your email account, and an online fax service like iFax. You don’t need a fax machine or a phone line. Just open your inbox, attach your document, and hit send.
In this guide, we’ll show you exactly how to fax from Gmail, Outlook, iCloud, or Yahoo Mail, plus how to do it from your phone or Mac. You’ll also learn why email faxing with iFax is secure, compliant, and surprisingly easy.
Table of Contents
What You Need to Fax from Email
Before you can start sending a fax through email, you’ll need:
An email account (Gmail, Outlook, Yahoo Mail, iCloud, etc.)
An online fax service like iFax that supports email-to-fax integration
A digital copy of the document you want to fax (PDF, DOC, image, etc.)
The recipient’s fax number
With iFax, you can send a fax just by composing a new email. You don’t need extra hardware or a complex setup.
How to Send a Fax via Email From Gmail, Outlook, iCloud, or Yahoo Mail
Sending a fax from your email account with iFax is as easy as drafting a regular email. Here’s how you do it for each major provider:
Sending a fax via Gmail
- Click Compose in Gmail.
- In the To field, type the recipient’s fax number followed by @ifaxapp.com (e.g.,
123456789@ifaxapp.com). - Optionally, you can add text in the Subject and body to be used as a cover page.
- Attach your documents (PDF, Word, image files, etc.).
- Click Send, and that’s it. Once the fax is delivered successfully, you’ll receive a confirmation email.
Sending a fax via Outlook
- Open Outlook and click New Email.
- In the To field, type send@ifaxapp.com.
- In the Subject line, type your recipient’s fax number. Check that it follows the correct number format, i.e., +[country code][area code][number].
- You can add a cover page message to the email body. This is useful if you’re sending a private fax and want to include a confidentiality notice or disclaimer.
- Upload your fax document as an email attachment.
- Click Send and wait for the confirmation via email.
Sending a fax via iCloud
- Log into iCloud.com and click the Plus (“+”) icon.
- Choose Email Message to compose a fax.
- Type send@ifaxapp.com in the To field.
- In the Subject line, enter the recipient’s number. Use the correct fax number format, and don’t include spaces between numbers.
- Attach the document you want to fax.
- To include a cover page, type your message in the body of the email.
- Hit Send, and wait for a confirmation email once it’s sent.
Sending a fax via Yahoo Mail
- Open Yahoo Mail and click Compose.
- Enter the fax number followed by @ifaxapp.com in the To field.
- Optionally include a Subject and body text as your cover page.
- Attach the documents you want to fax.
- Click Send and look out for a delivery confirmation via email.
Send a Fax from Email Using Your Mobile Phone
Whether you’re using an Android phone or an iPhone, you can fax on the go by following the same process above using your mobile email app.
- Open your phone’s Gmail, Outlook, Mail, or Yahoo email app.
- Compose a new message.
- Attach the document you want to fax.
- Write a note in the email body to serve as the cover page.
- Add the recipient’s fax number following the formats above.
- For Gmail, Outlook, and Yahoo Mail: Add the recipient number in the To field using this format: [fax number]@ifaxapp.com. Use the Subject line as part of the cover page.
- For iCloud Mail: Add the recipient’s number in the Subject field. In the To field, type send@ifaxapp.com.
- Note: Always follow the correct number format. There should be no spaces, and it should start with the country code.
- Click Send to fax your document.
Alternatively, you can download iFax’s mobile apps for Android and iPhone. These give you direct access to your iFax dashboard, where you can send, receive, and manage faxes.
Fax via Email Using Your Mac Computer
For Mac users wondering how to send fax from email, you can send faxes straight from your Mail app or any web-based email like Gmail or iCloud Mail.
- Open your email client. Use the Mail app or the Safari browser to visit your web-based email.
- Create a new email message.
- Attach the document you need to fax.
- Add the recipient’s fax number.
- Enter the cover page information in the email body.
- Click Send.
Take note of the difference in entering the recipient’s fax number for Mail and Gmail.
- Mail: Enter the fax number in the Subject line. In the To field, type send@ifaxapp.com.
- Gmail: Enter the fax number in the To field.
Common Use Cases for Email Faxing
Email-to-fax services are transforming how professionals across industries send and receive sensitive documents. With built-in security, compliance, and ease of use, these solutions offer a faster, more reliable alternative to traditional faxing.
Here are some real-world scenarios where email faxing proves essential:
- Healthcare Professionals
Doctors, nurses, and administrative staff can fax patient records, lab results, prescriptions, and referral forms directly from their secure email accounts. Because platforms like iFax are HIPAA-compliant, providers can safely transmit Protected Health Information (PHI) without violating privacy laws.
- Law Firms and Legal Professionals
Legal teams often work with contracts, affidavits, discovery documents, and court filings that need to be sent quickly and securely. With email-to-fax, attorneys can send time-sensitive documents without leaving their inbox, complete with timestamped audit trails for legal validity.
- Finance Departments
From purchase orders and invoices to banking forms and financial disclosures, finance teams rely on faxing for compliance and record-keeping. Email faxing allows them to send documents instantly while maintaining end-to-end encryption and meeting regulatory standards like GLBA.
- Real Estate Agents and Brokers
Agents can quickly fax property disclosures, lease agreements, purchase contracts, and closing documents to clients, lenders, and legal teams. Email faxing ensures these documents are delivered securely and instantly, which is critical during tight transaction timelines.
With iFax’s email-to-fax feature, all these professionals benefit from secure, compliant, and paperless document transmission from the platforms they use daily.
Benefits of Faxing from Email With iFax
Choosing iFax gives you convenience and confidence that your documents are secure and compliant. Here’s why professionals trust iFax for email faxing:
- HIPAA and Global Compliance: Send faxes that meet HIPAA, GLBA, GDPR, and other regulatory standards. Your sensitive data is encrypted and handled with the highest privacy standards.
- End-to-End Security: iFax uses 256-bit AES encryption, TLS 1.2, and secure cloud infrastructure to keep your faxes safe, whether you’re sending from Gmail, Outlook, or mobile.
- Effortless Integration: No coding or configuration needed. iFax works seamlessly with email clients like Gmail, Outlook, iCloud Mail, and Yahoo. Just compose, attach, and send.
- Automated Workflows: Streamline your document processes with workflow automation. Schedule recurring faxes, add electronic signatures, and receive instant fax notifications right within your inbox.
- Cloud Storage Compatibility: Automatically back up your faxes to Google Drive, Dropbox, OneDrive, and more. Access your fax history anytime, anywhere.
- Transparent, Affordable Pricing: Pay only 3.3¢ per page, with no overage fees or hidden charges. iFax offers flexible plans for individuals and teams alike.
Start Faxing Smarter Today
Faxing doesn’t have to be slow, complicated, or tied to outdated machines. With iFax, you get the best way to fax documents using an email service. It’s fast, secure, and effortless. Whether you’re a healthcare provider, legal professional, or real estate agent, iFax makes it easy to fax directly from Gmail, Outlook, iCloud, and more.
No hardware. No complicated setup. Just your email + iFax.
Are you ready to modernize your workflow? Sign up for iFax today and experience how simple email faxing can be. Your first fax could be just one email away.
