Best Fax Services to Send Files Online

Secure file-sending requires choosing the most reliable and efficient method. When faxing files online, it’s best to go with a trusted online fax service that can provide the right solutions and features your organization or business needs.

This list highlights the best fax services to send files online based on specific needs and use cases, such as HIPAA-compliant faxing, SMEs, and free or budget-friendly faxing options.

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Best Online Fax Services to Send Files Securely

With one quick search, you can easily pull up results showing the top-rated fax services for sending files online. What’s crucial is finding the one that best suits your secure file-sending needs.

Below is our latest round-up of the best online fax services, grouped according to their purpose, keeping in mind your specific goals, budget, and security requirements.

Best fax service for businesses and enterprises

iFax

As a top fax service to send files online, iFax provides solutions that meet business and enterprise fax requirements. Its robust security features can comply with various industry and regulatory standards to protect sensitive data.

iFax’s global cloud infrastructure ensures seamless faxing across local teams, international offices, and cross-border business transactions.

Key Features:

GDPR, GLBA, and HIPAA-compliant with enterprise-grade security and free custom BAA signing (applicable to those with Plus, Pro, and Enterprise accounts)
Scalable plans for high-volume faxing across teams, departments, and offices
Broadcast faxing to targeted recipient lists using Smart Fax Templates and mail merge fields
Programmer-friendly API and AI-powered fax workflow automation
Seamless healthcare and enterprise systems integration via HubSpot, Salesforce, and Zapier
Supports international faxing to over 200 countries
Built-in eSignature capability, real-time transmission reports, and audit trails for compliance management

Best low-commitment, casual-use fax service

FaxZero

For users who fax files online occasionally and don’t want to create an account, FaxZero provides a straightforward and free solution. It offers free fax sending with watermarked cover pages.

Businesses wanting to fax more pages with priority delivery can pay $2.09 per fax, with each send limited to 25 pages.

Key Features:

Free fax file sending with daily limits
Pay-per-fax option for additional fax pages and removal of the FaxZero branding on the cover page
No need to create an account to send faxes
Supports DOC, DOCX, or PDF files
Quick, straightforward setup for one-time use

Best fax services for business communication suites

Nextiva

Choosing a secure fax for sending files online, particularly for business communication, is key to safeguarding critical documents. Nextiva combines online faxing with its robust business communication platform.

Its comprehensive platform provides a full lineup of engagement channels, including video meetings, live chat, business VoIP, and online fax.

Key Features:

Cloud faxing integrated with phone, video, and messaging
Nextiva vFAx – secure fax for sending files online with compliance support
Scalable plans designed for small to medium-sized businesses
Works across desktop and mobile devices
Centralized hub for business communication

RingCentral Fax

The RingCentral UCaaS (Unified Communications as a Service) ecosystem includes RingCentral Fax, its cloud-based fax service. Tailored for enterprises and distributed teams, this service integrates fax with phone, messaging, and video meetings, streamlining business communications in one platform.

Key Features:

Enterprise-grade faxing with flexible, multi-device support
Integration with cloud apps like Google Workspace, Microsoft 365, and Dropbox
Multi-user support for teams and departments
HIPAA and industry-standard compliance
Business suite includes access to RingCentral’s advanced business phone system and unlimited audio conferencing

Best for small businesses

Fax.Plus

For small businesses and teams, using secure fax for sending files ensures the safe transmission of confidential documents. Fax.Plus offers flexible online faxing solutions, making it an affordable choice for SMBs and growing teams.

With budget-friendly plans, secure faxing, and multi-platform support, it’s a reliable choice for businesses looking to send files online via fax.

Key Features:

Flexible pricing tiers for professional teams and small businesses
HIPAA-compliant plans are also available
Mobile, web, and desktop faxing support
Integration with existing workflows, providing native support services like Google, Microsoft, and Slack
Multi-user team management features

Is It Secure to Send Documents via Online Fax?

Yes. It is secure to send files online via fax as long as it’s a trusted service known for having the capability to send files online securely.

Not every fax service provides the same level of security. It’s best to choose carefully and consider what level of protection you need to fax a specific file or document.

For example, healthcare service providers must ensure HIPAA compliance when faxing files online. The fax service best suited for this purpose is a HIPAA-compliant one with audit trails and compliance certifications.

Can I Fax Files Securely from My Email or Cloud Storage?

Yes, you can securely fax files directly from email or cloud storage. The best way is to use an online fax service that supports email-to-fax and cloud storage integrations. This way, you can secure your fax files using end-to-end encryption and other measures that comply with HIPAA, GDPR, and GLBA requirements.

Secure File Sending Made Easy With iFax

Among the top fax services to send files online, iFax helps businesses and enterprises simplify fax workflows while boosting productivity.

With iFax, users can:

Fax files online from any location
Access and fax files directly from cloud storage platforms like Dropbox, OneDrive, and Google Drive
Fax directly from email, receive faxes directly to email

Start faxing files online with iFax today. Request a demo to get started.