enterprise fax software

Faxing may seem an archaic way to send documents in a digital environment where emails and cloud storage sharing have become part of the norm. However, it’s not certainly obsolete as most people perceive it. Fax machines are big in Japan, while in Europe its use is somewhere in the middle.

Although the sales of fax machines are negatively affected due to the popularity of email, faxing is still alive and kicking. Highly-regulated industries that apply stringent measures to protect customers’ data are still using fax like medical and healthcare, insurance, legal, finance and banking, real estate, to name a few.

Technology has developed its process through the use of online fax services. That said, whether, for personal, business, or enterprise use, users can send and receive faxes via the internet. Large corporations and companies can leverage the evolution of fax machines with enterprise fax software on an enterprise level.

The digital approach offers multiple options for faxing that can improve the productivity and efficiency of businesses. Let’s find out more about enterprise fax software, how to use it in different sectors, and its features before you get into its digital ecosystem.

What is Enterprise Fax Software?

what is enterprise fax software

Enterprise fax software is an application that handles incoming and outgoing faxes through the internet. It’s designed to manage large volumes of faxes [hundreds and thousands of pages] per month. The application has a robust infrastructure, including servers and cloud storage, to make faxing more scalable and accessible to employees.

Unlike the legacy fax machines, companies need to invest in dedicated phone lines, hardware and pay for maintenance costs like ink replacement, cleaning, printing, and reams of papers so the staff can send and receive faxes. Moreover, fax machines are only available on-site, like offices or outlets.

But when companies use fax software or an enterprise fax cloud solution, employees can work efficiently, send and receive faxes at their own pace straight from the mobile devices or computers. The enterprise fax software is installed on their devices. To enjoy full access to faxing features, your employees only need a stable internet connection or Wi-Fi to get things done.

Legacy fax machines use telephone lines to transmit the document from the sender to the recipient. In contrast, enterprise fax software eliminates the hardware and phone lines, which reduces the costs. Your teams are assigned with fax numbers, send and receive faxes as if they are just sending emails.

Even if they have physical documents on hand that need to be faxed, they can use their mobile device by simply scanning the images. The fax cloud solution will do its job in optimizing those documents and send them as attachments to ensure the recipient will receive clear copies as if they are sent via a fax machine.

In short, enterprise fax software simplifies faxing, which your teams can do it anytime, anywhere they need to.

How to Use Enterprise Fax Software in Business?

how to use enterprise fax software in your business

Enterprise fax software has the ability to capture documents as images when sending faxes, and the recipient will have the incoming fax like typical documents in their fax machine. Of course, if the recipient is also using a cloud fax solution, they will also receive it via email or in the control panel of his online fax account.

Convenience is one of the key benefits of using online fax services for enterprises. Here’s how you can use faxing online in different industries.

Medical and Healthcare

Enterprise-grade cloud fax solutions are designed to protect the critical information of patients and clients. Most of them are developed with tough compliance with federal laws to secure PHI (patient’s health information). They are HIPAA and GLBA-compliant to safeguard the information being sent online.

Banking and Finance

Bank transactions have sensitive information about the depositors. Through online fax services, professionals in the banking and finance sector can confidently send and receive faxes like loan applications, contracts, and forms. Most enterprise fax solutions use 256-bit AES end-to-end encryption to secure the transmission of information online.

Sales, Insurance, and Real Estate

Sales agents can be productive even while out of the office to meet potential clients and existing ones. Urgent documents that agents need to fax can be sent right away using their smartphones. Moreover, if agents need an important file from the office, they don’t have to drive all the way back to get it. They can ask their colleagues to fax it and get the file from the mobile device.

Legal

Keep the clients’ files organized in one platform and manage them easily on the devices. Whether the lawyer or the assistant needs to send a notarized contract, articles of incorporation buy-sell agreement, or other legal documents, simply scan them right away from your device to speed up the process of the clients’ concerns.

Try Enterprise Fax Solution with iFax

If you’re looking for enterprise fax software, you don’t have to look elsewhere. iFax is all you need to get things done efficiently in your company at affordable custom pricing plans designed for enterprises. It simplifies faxing and offers your team the flexibility and mobility they need while working with hundreds and thousands of pages.

The iFax enterprise plan can handle thousands of pages per month, has a dedicated account manager to support your team for instant setup, and offers unlimited fax numbers. It’s available on iOS, Android, Windows, and Mac platforms. Sign up for a free trial to access the features and let your team explore the application.