Sending a secure fax from a desktop enables the exchange of sensitive documents without a fax machine. The best fax provider for sending documents from your computer must have the right combination of security, ease of use, cloud-based access, and seamless integration with existing business tools.
Below, we’ve curated a list of the best fax providers, highlighting features, security, integrations, and pricing to help you securely and efficiently fax documents from your desktop.
Table of Contents
How We Chose the Best Desktop Fax Providers
We evaluated multiple fax service providers using consistent, business-focused criteria to ensure practical value and reliability:
- Desktop Faxing Experience: Ability to send and receive faxes easily from a computer using drag-and-drop, easy file transfers, or email-based workflows.
- Security and Compliance: Fully compliant, encrypted from end to end, and ensures secure data management.
- Key Features: Cloud-based access, file format support, electronic fax signatures, and multi-platform availability.
- Integrations: Ability to integrate seamlessly with existing business and enterprise systems.
- Pricing and Scalability: Transparent pricing, flexible high-volume faxing plans, and suitability for both SMBs and enterprises.
Category | iFax | RedFax | FaxZen | Notifyre |
Desktop Faxing | Drag-and-drop, email, Windows & Mac apps, multi-platform | Drag-and-drop, email, multi-platform | Drag-and-drop, email | QR scanning, drag-and-drop, email workflows |
Security | HIPAA & GLBA, 256-bit AES | SSL, secure data management | HIPAA, 256-bit SSL | HIPAA, audit trails, role-based access |
Best For | High-volume, secure desktop faxing | SMBs & teams needing fast faxing | Small/occasional fax users | Healthcare, legal, secure fax & SMS |
Top Fax Providers for Sending Secure Fax From a Computer
1. iFax
What makes iFax one of the best fax providers for desktop faxing is its integrated workflow and dedicated apps for Windows and Mac platforms. It supports cross-platform and multi-device access. It can fax from a computer without a phone line or fax modem.
This leading desktop fax solution can fax PDFs and other standard file types, integrates with cloud storage services, and provides real-time fax status tracking. Its end-to-end encryption, HIPAA and GLBA compliance, and professional features such as API integration and fax automation streamline document workflows. Faxing with iFax ensures maximum security, efficiency, and reliability for modern desktop faxing.
What makes iFax a top choice for desktop faxing?
- Seamless desktop faxing experience with streamlined workflows and multi-platform access
- HIPAA and GLBA compliant, enterprise-grade encryption
- Cloud-based, multi-format support, electronic signatures, dedicated desktop apps, and mobile access
- Integration via Zapier and Fax API
- Integrates with EHR and CRMs like HubSpot and Salesforce
- Transparent and scalable pricing (best for fax broadcasts and high-volume faxing)
2. Redfax
Sending faxes from a desktop can be fast, secure, and team-friendly with a fax platform like Redfax. Users can drag and drop documents, fax documents via email, and access files across multiple devices for seamless document transmission. Every fax sent and delivered is fully encrypted, ensuring sensitive information remains safe from snooping users.
Highlights:
- Drag-and-drop document uploads, multi-platform support
- SSL encryption, secure data management
- Supports faxing throughout the US & Canada, Google Cloud Print ready
- Email integration, fax blasting, fax signing
- Transparent monthly and annual pricing
3. FaxZen
FaxZen is a straightforward, reliable desktop fax solution with a drag-and-drop interface for easy document uploads. Security is a priority, with HIPAA compliance and SSL encryption for all transmissions. It can fax different file formats, provides cloud-based access, and includes smart scheduling to ensure optimal fax delivery times.
Pricing is transparent and straightforward, with plans that scale as businesses grow and fax volumes increase.
Highlights:
- Drag-and-drop and email-based faxing
- HIPAA compliance, 256-bit SSL encryption
- No sign-in needed to fax from desktop, professional cover pages, and smart retries
- Does not support integrations
- Straightforward pricing, either pay a one-time fee or purchase a fax package with credits that never expire (each package can send 10 faxes)
4. Notifyre
For businesses that send faxes and SMS for secure messaging, Notifyre offers a suite of features, including API Integration and team management tools. Users can send and receive fax documents directly from their computers via the online fax platform or conveniently via email.
Notifyre supports cloud faxing with custom compliance features and complimentary fax number porting.
Highlights:
- QR code scanning, desktop drag-and-drop, email workflows
- HIPAA compliant, fax audit trails, role-based access controls, fax data retention controls
- Receive faxes, fax broadcasts, and email to fax
- Fax API, email integration (i.e., Gmail, Outlook, Yahoo)
- Flexible, usage‑based pricing with optional add-ons (e.g., extra fax numbers)
5. Documo
Documo combines secure desktop faxing with accelerated workflows powered by AI, purpose-built to eliminate bottlenecks. Its healthcare fax solution features industry-leading security and compliance with PIPEDA, HIPAA, and SOC.
Just like iFax, Documo supports IDP (intelligent document processing) and integrates with EHRs, storage software, and other existing systems.
Highlights:
- Secure and intuitive desktop fax interface
- HIPAA compliance, SOC 2 Type II certified
- Healthcare-focused faxing, intelligent document processing
- Integrates with email, storage software, and EHRs like Jane and ModMed
- Tiered subscription pricing, scalable plans for tailored enterprise solutions
The Best Desktop Provider for Sending Documents From Your Computer
Several desktop fax providers offer reliable solutions. The best platform consistently stands out for its security, flexibility, and workflow efficiency.
iFax combines an intuitive desktop experience with enterprise-grade features. Key reasons why it’s one of the best fax from computer providers include:
- Seamless Desktop Experience: Intuitive fax app interface, a seamless fax-from-email process, and multi-device support
- Robust Security: End-to-end encryption with HIPAA and GLBA compliance and role-based user controls
- Integrated Workflows: Cloud Storage, EHR, and CRM integrations streamline document management, ensuring accuracy and efficiency
For businesses seeking effortless, secure, and flexible desktop faxing, iFax delivers a comprehensive solution that best fits today’s modern faxing requirements.
Upgrade Your Desktop Faxing Today
Streamline workflows and secure document exchange with a desktop fax solution that works just like how you want it to. Your provider of choice can either set your business up for efficient, future-ready operations or keep your team tied to outdated systems.
By choosing the best provider, faxing becomes a seamless part of your workflow rather than a bottleneck.
Request a demo to see how iFax can streamline faxing for secure document sending.
