best fax alternatives that are hipaa compliant

6 Best HIPAA-Compliant Fax Alternatives

Hybrid work setups have led businesses to lean less on old staples like fax machines for document and message exchange. Thus, finding fresh and alternative options that quickly adapt to change is a must, especially if you want your business to remain relevant.

This list rounds up the best fax machine alternatives so you can still send and receive faxes. Instead of doing it the old way, you can use modern devices like your smartphone or computer.

If having no access to a fax machine seems troublesome, fret not because there are other ways to send documents beyond using a courier service or resorting to insecure emails. 

Take a look at these convenient and secure methods:

ifax best fax alternative

1. iFax

iFax is an online fax service that helps businesses enable HIPAA compliance while sending and receiving fax documents. It is a secure cloud-based platform that transmits faxes over the internet. With it, you can fax documents securely, regardless of location or time. It makes the best fax machine alternative since you can use any Internet-enabled device. 

With iFax, you can fax from a phone and have your faxes delivered almost instantly. You can also set up your own fax number to receive faxes. 

Key features:

  • Military-grade encryption
  • HIPAA-compliant fax solutions
  • Supports Zapier integrations
  • Programmable Fax API
  • Faxing by email
  • Local and toll-free fax numbers
  • Cloud storage sync
  • Cross-platform support
  • Windows, Mac, Android, and iOS applications

Switch to machine-free faxing with iFax.

Learn more about our HIPAA-compliant fax alternative service by requesting a free demo.

6 Best HIPAA-Compliant Fax Alternatives

2. FaxZero

FaxZero is another alternative worth considering, especially if you want to send faxes for free. One thing to note about this online faxing service is its limitations to what it considers free fax services. Faxing is free if you send it to a fax number in Canada or the U.S. You will also be limited to sending up to 5 free faxes daily. 

If you are faxing internationally, FaxZero charges a minimal fee, which varies depending on the destination country. 

6 Best HIPAA-Compliant Fax Alternatives

3. Dropbox Fax

Formerly called HelloFax, Dropbox Fax is part of Dropbox’s productivity tool lineup along with Form and Sign. It caters to home office workers or small business owners looking for a reliable fax machine alternative that is secure and, at the same time, cost-efficient. 

Like iFax, this online fax service supports cloud storage integrations. You can connect it to popular apps, including Google Drive and Microsoft Word.

6 Best HIPAA-Compliant Fax Alternatives

4. FaxPlus

FaxPlus offers a secure online platform that best suits those seeking a modern yet practical fax machine replacement. Any company or business with overseas staff can also benefit from this service as it offers international faxing minus the additional fees. 

Faxing using this service is a breeze since the process is similar to sending an email. It is also available across multiple platforms and offers secure encryption to safeguard your faxes against malicious entities.

6 Best HIPAA-Compliant Fax Alternatives

5. CocoFax

CocoFax frees you from the hassles of sending faxes using a fax machine connected to a landline. It lets you fax directly from your existing application without the need for complex and time-consuming hardware configurations. 

The fax service also highlights its GDPR and HIPAA compliance, making it a reputable solution for faxing sensitive healthcare and medical documents. It also works on any device and can send faxes to over 180 countries worldwide.

6 Best HIPAA-Compliant Fax Alternatives

6. eFax

eFax is a popular fax machine alternative, especially for large organizations with high-volume faxing needs. It’s a cost-efficient solution compared to investing in multiple office fax equipment. With it, you can fax and sign documents electronically. It also offers HIPAA-compliant solutions that can be tailored to the unique needs of regulated industries. 

With eFax, finding a nearby fax machine should be the least of your worries. It even allows you to import documents from your preferred cloud storage and send them as virtual faxes. If you want a business fax solution that stores faxes in Tier-3 secure servers, consider looking into what this service can offer.

Key Factors to Consider When Choosing the Best Alternative to Fax Machines


Free doesn’t always equate to cost efficiency. Sure, you may have freed yourself from the constraints of using fax machines, but an excellent fax alternative should be affordable enough to provide you with solutions that fit your evolving needs.


Is your fax machine alternative secure enough to protect sensitive faxes from breaches and cyberattacks? Consider how safe the service is for faxing confidential business files and whether it provides additional safeguards such as activity logs, real-time updates, and advanced user authentication protocols.


Sure, the fax machine has been cast aside, but what about the other factors contributing to seamless online faxing? Your fax machine alternative must offer email faxing, mobile apps, and third-party software integrations.

Choosing iFax as Your Best HIPAA-Compliant Fax Alternative

Of the six fax machine alternatives mentioned above, choosing iFax would benefit you best as it has everything you need to fax seamlessly and efficiently. There’s no need to compromise on specific features since our flexible plans allow you to tailor our HIPAA-compliant fax solutions based on the actual needs of your business.  

Instead of using a fax machine, use iFax. 

Contact our sales team for a free tailored demo.

Kent Cañas

Kent is a content strategist currently specializing in HIPAA-compliant online fax. Her expertise in this field allows her to provide valuable insights to clients seeking a secure and efficient online fax solution.

More great articles
care providers fax solution
An Easy Guide to Care Providers Fax Solutions: 4 Key Points

Healthcare is one of the most vulnerable industries when it comes to data loss and information breaches. As a matter…

Read Story
HIPAA Compliance Checklist
HIPAA Compliance: 5+ Important Things You Need To Know

Understanding HIPAA and all its components is no small feat. You need to dedicate a considerable amount of time and…

Read Story
3 Essentials of a HIPAA-Compliant Fax App
3 Essentials of a HIPAA-Compliant Fax App

Why is it important for healthcare organizations to use a HIPAA-compliant fax app? For one thing, they must follow the…

Read Story
Subscribe to iFax Newsletter
Get great content to your inbox every week. No spam.

    Only great content, we don’t share your email with third parties.