Although faxing sensitive health and medical documents using a phone offers convenience, matters concerning privacy and security remain a top priority. Thus, choosing a fax app that meets HIPAA standards for secure and compliant faxing is crucial, reducing reliability risks while maintaining data integrity.
This list features ten of the best HIPAA-compliant phone and fax apps for secure mobile faxing.
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What Makes a Fax App HIPAA-Compliant?
Security features like encryption and password-protected accounts don’t necessarily make a fax app HIPAA-compliant.
A HIPAA-compliant phone and fax app meets all the technical, administrative, and physical safeguards required under the Health Insurance Portability and Accountability Act (HIPAA) for handling Protected Health Information (PHI).
Key Features to Look For in a Secure Mobile Fax App (For HIPAA Compliance)
Organizations and businesses in the healthcare industry can only use a fax app to send HIPAA-compliant faxes from a phone if the app offers:
- Business Associate Agreement (BAA): The absence of a signed BAA is a key indicator that the app lacks support for HIPAA compliance.
- End-to-End Security: To prevent unauthorized access, the app must implement data encryption during transmission (TLS/SSL) and at rest (AES-256) and other protection measures.
- Audit logs and activity tracking: There should be a way to keep track of all outgoing and incoming faxes and view crucial activity details like timestamps and sender/receiver information.
- User access controls (role permissions): The fax app must have advanced options to secure accounts (e.g., secure SSO logins, multi-factor authentication) and control access based on user identity and permission level.
- Administrative safeguards: HIPAA-compliant phone and fax services must have policies and procedures for HIPAA compliance that address various aspects, like data handling protocols and risk assessments.
10 Top HIPAA-Compliant Fax Apps for Mobile Users

As a secure mobile fax app, iFax sends and receives sensitive faxes with HIPAA compliance in mind. It offers encrypted faxing and can readily provide free Business Associate Agreements (BAAs), making it a reliable option for healthcare providers and other regulated industries.
What makes it the best HIPAA-compliant fax app? iFax lets users conveniently fax on the go while complying with the most stringent data protection rules.
Key features:
- Standalone mobile fax apps (available on both Android and iOS)
- HIPAA-compliant with signed BAAs (Plus and Pro plans)
- End-to-end encryption for fax transmissions
- Supports cloud storage integrations and eSignatures
- Intuitive mobile interface for document scanning, fax sending/receiving, and real-time fax status monitoring
- AI-powered fax workflows, fax automation, and Optical Character Recognition (OCR)
2. EveryFax

EveryFax simplifies HIPAA-compliant faxing through its portable faxing capabilities tailored for healthcare providers. It offers 256-bit encryption, audit logs, and eSignatures for fax documents. Its fax apps support mobile workflows, giving users a secure and flexible way to fax from anywhere.
Key features:
- HIPAA-compliant faxing apps (available on both Android and iOS)
- HIPAA Compliance for Business accounts
- Encrypted faxing with detailed fax activity tracking
- Supports multi-user teams and admin controls
- Clean mobile interface for easy document handling
3. Sfax

A notable HIPAA-compliant fax service, Sfax supports secure mobile faxing. It offers features like encrypted transmissions and user authentication that align with standard privacy practices. It also has a BAA readily available for organizations needing one for compliance purposes.
Key features:
- Has a dedicated iOS app and a web app that supports faxing on Android devices
- Robust encryption within its SSAE16 Type 2 data centers
- Supports organizations or sub-organizations in multiple locations
- Complete administrator control for user management, role-based access
- Detailed audit trails for all user transactions
4. FaxPlus

FaxPlus offers secure mobile faxing that meets high privacy standards, including compliance with HIPAA for enterprise-level users. The service provides encryption, access controls, and the option to request a Business Associate Agreement for Enterprise plans.
Its HIPAA-compliant fax apps suit organizations in regulated industries.
Key features:
- Available on both Android and iOS
- HIPAA-compliant on Enterprise plans with signed BAA
- AES 256-bit encryption and two-factor authentication
- Mobile document scanner and fax cover sheets
- Real-time fax status updates
- Essential secure, on-the-go faxing features
5. CocoFax

Offering HIPAA compliance for Business plan users, CocoFax stands out as a reliable HIPAA-compliant phone and faxing solution. It uses strong encryption and can sign BAAs upon request, making it suitable for organizations handling sensitive health information.
Mobile users can manage fax activity directly from their phones using CocoFax’s user-friendly apps.
Key features:
- Dedicated Android app
- iOS and iPhone users can fax using CocoFax via a web browser
- HIPAA compliance ready with BAA upon request
- Encrypted faxing and secure cloud access
- Scan and fax documents directly from mobile devices
- Supports Two-Factor (2FA) authentication
6. Doximity

Doximity DocFax is a healthcare-specific platform tailored specifically for physicians, nurse practitioners, and other medical professionals. It eliminates dependency on office faxing with efficient and secure mobile faxing.
As a HIPAA-compliant fax service, Doximity has built-in, customizable cover sheets and lets users conveniently eSign, edit, and annotate faxes.
Key features:
- Supports Android and iOS devices
- HIPAA-compliant document faxing feature for healthcare professionals
- Voice call, video call, and telemedicine features
- No fax machine or external phone line service required
- Designed specifically for users in the United States
7. Notifyre

Notifyre ensures the safe and secure handling of PHI and other confidential data according to the highest standards. The service offers data encryption, audit trails, and real-time delivery reports, making it fit for transmitting sensitive health information. Its software and apps are suitable for mobile and desktop devices.
Key features:
- Progressive web app for Android and iOS devices
- HIPAA-compliant with signed BAA (upon request)
- Encrypted faxing and message delivery
- Free fax cover page templates
- Activity log reports (with option for export)
8. Medsender

Medsender is a healthcare-focused fax solution built for HIPAA compliance. It offers an efficient way for healthcare providers to send and receive secure faxes to any fax number, email, or cell phone.
It supports secure transmission of PHI and has built-in document editing features. Medsender helps reduce fax-related administrative work while ensuring regulatory compliance in document workflows.
Key features:
- Available on Android and iOS devices via a web app
- HIPAA-compliant with signed BAA
- Uses end-to-end encryption, secure cloud storage, and strict access controls to safeguard data
- Custom workflows and EHR integrations
- Detailed fax and referral reporting
9. FAXAGE

FAXAGE offers robust security controls, making it a viable option for HIPAA-compliant mobile faxing. While primarily known for its desktop platform, FAXAGE can send, receive, and share faxes through its iOS and Android apps.
The service supports BAAs and encrypted transmissions for healthcare organizations and other regulated industries.
Key features:
- Standalone fax apps for Android and iOS
- HIPAA-compliant with BAA available upon request (applicable to all FAXAGE plans)
- SSL/TLS-secured fax transmissions via app
- Full Internet Fax System Auditing
- Designed for scalability and regulatory use
10. WestFax

WestFax‘s fax apps effortlessly transform phones into portable fax machines. Its secure TLS 1.2 Encryption helps ensure the safety of sensitive information against unauthorized access. The fax service also offers HIPAA-compliant fax plans for users in the healthcare sector.
Key features:
- Dedicated iOS app
- Android users can use the web app
- Will sign a Business Associate Agreement (BAA)
- Secure TLS 1.2 for transport and AES 256 Encryption
- Mobile tools for fax sending, receiving, and tracking
- Supports cloud fax integration using API, print driver & MFCs
Why iFax Stands Out for HIPAA-Compliant Mobile Faxing
iFax stands out as one of the best HIPAA-compliant fax apps for secure mobile faxing. Meeting the highest standards required for HIPAA compliance, its industry-specific security features help HIPAA-covered entities meet strict compliance requirements for faxing documents containing Protected Health Information (PHI).
Designed for HIPAA-compliant faxing in clinical and business environments, iFax’s EHR and EMR integrations make fax workflows even more secure and efficient.
Learn more about iFax’s HIPAA-compliant fax features or get a free demo tailored to your organization’s workflow and data protection requirements.