wireless devices

Do wireless fax machines exist? The short answer? Yes. Modern technology is quickly shifting out of the age of wires. With more and more consumer tech shifting to wireless solutions, traditional faxing can now seem too slow and inconvenient–especially in a business with employees that have grown accustomed to the speed and ease of use of modern tech. But if you’re a business that relies heavily on faxing, fret not. Faxing technology hasn’t been left behind, as wireless fax machines now exist to provide more convenience.

While wireless fax machines do exist, there are actually also several wireless fax options that are now available. You can now fax using a wireless fax machine, fax via online apps and software, or even fax via email. While most would assume that faxing is a thing of the past, on the contrary, faxing has never been more mobile.

What is a Wireless Fax Machine?

device connected to a wireless fax machine

Wireless fax machines are usually the “all-in-one” printers that can commonly be found in office supply shops. These have fax capabilities and can be mistaken as a wireless fax machine as they give the impression that you can send a wireless fax over WiFi. These multi-function devices don’t connect to a virtual fax line, so they’re not truly “wireless” as you’ll still need a cable and a dedicated phone line for the fax component to work. 

It only seems wireless as, though the fax machine is connected to the phone line via a cable, it communicates with your device wirelessly over WiFi. In that sense, it functions similarly to a wireless printer, but the machine won’t work unless you have a landline connection. 

How to Fax Using a Wireless Fax Machine

To use your wireless fax machine, you’ll need:

  • A landline phone line
  • A device (either a computer or mobile) that can connect to the machine wirelessly
  • The documents that you will be faxing

Step 1: Set up the wireless fax machine

Plug the machine into a working phone line. Even if the machine says that it is connected or that it is “WiFi enabled,” the fax component won’t work unless there’s an established connection to a landline.

Step 2: Connect your fax machine to the network

Follow the device’s instructions on connecting to your desired network. You should be able to connect to your local devices using either WiFi or bluetooth.

Step 3: Send your fax!

Your wireless fax machine may come with software or a print driver that you’ll have to install on your device. Follow the manufacturer’s instructions when installing the software, and from there use the software or print driver to send a fax remotely. The WiFi or bluetooth connection that connects your device to the fax machine should relay the document to the device to send it. 

How do I send a wireless fax over WiFi?

True WiFi faxing can only be done through an online fax service. While the all-in-one printers and “wireless” fax machines are great for saving space or sending faxes electronically, they’re still quite expensive to purchase, take up space, and aren’t half as convenient as signing up for a digital faxing service. 

There’s also the potential of missing faxes, or being unable to receive a fax electronically, and a whole host of other problems. Instead of relying on a stationary machine, with online faxing, you can send and receive faxes as easily as sending and receiving emails. 

How does WiFi Faxing Work?

Similar to a traditional fax machine, with an online fax service you’ll create an account that will be associated with a fax number.

Simply sign up for an online fax service like iFax and then set up your account, creating your username and choosing your fax number. Usually the site will walk you through your set-up, and the whole process usually takes about five minutes or less. Then, you send your fax! Click the button to create a new fax, attach any pertinent documents, and then fill in the recipient’s name and fax number. You can even type a message before sending the fax, and the message will appear on the fax cover sheet. Once done, simply click “send,” and your fax will be delivered to its recipient—no paper, no wires, and no waiting involved.

woman receiving fax

Final Thoughts

As you can see, the whole process of digital faxing can be as simple as sending a regular email. But faxing is safer, doesn’t get caught in spam filters, and best of all—provides delivery confirmation. With digital faxing, you can rest assured knowing that your recipient successfully received whatever you faxed over. 

If your business requires you to send and/or receive faxes frequently, then online digital faxing may be the better option. Online faxing is cost-effective, more secure, more mobile, and infinitely more convenient as it requires no installation, no telephone line—and doesn’t even require paper! For a speedier and more efficient faxing experience, consider using iFax for your business.