woman sending fax over internet using her phone

Have you tried to fax over internet? Sending and receiving papers to fax over the internet is known as internet faxing. This is unlike the old faxing method, which required a standard fax machine and a phone connection to connect it to.

Simply said, you don’t need a traditional fax machine if your recipient still uses one. You can fax via the internet instead of using pricey, complicated equipment.

Online faxing effectively converts your papers into a fax machine-readable format and vice versa. Fortunately, there isn’t much of a learning curve to get started with this.

And if you’re still wondering how faxing over the internet works or what that setup looks like, you’ve come to the correct spot!

woman receiving fax over internet on her phone

Making The Switch From Fax Machines To Online Faxing

An email has expanded dramatically as the business world’s reliance on paper reduces. It takes seconds to attach PDFs, text documents, and graphics to an email and send them. Unlike traditional faxing, there is no printing or waiting for a machine.

Faxing, on the other hand, is still one of the safest ways to communicate and receive sensitive data and documents. For that reason, many companies rely on it—emails are frequently susceptible to security difficulties and cyber threats.

This is where fax over internet comes in handy. It maximizes the benefits of both worlds. It securely sends documents as fax pages without the need for a real fax machine, fax servers, a particular fax modem, or additional software. Forget about replenishing your fax machine’s toner.

Here’s what you’ll need to fax over internet:

  • A link to the internet
  • An email address

The Benefits Of Online Faxing

You don’t have to spend substantial money just to send fax any longer: The flat-fee feature of fax over the internet eliminates all extra expenditures, from equipment upkeep to long-distance charges.

Traditional fax machines print the fax, which remains on the machine until someone picks it up. Online faxing instantly sends documents to the relevant recipient.

All of this and more may be accomplished without the need for fax machines: Faxing used to be delayed due to busy signals and the need for employee training. You can now avoid all of that while still enjoying the advantages of traditional faxing.

What Is The Process Of Fax Over Internet? 

Are you ready to fax over internet? It’s really an easy and straightforward process. It’s similar to the traditional way of doing it, minus the fax machines, toner and paper. And, you’ll never have to worry about misplacing the paper trail, since everything is stored in a cloud storage.

In the backend, fax over internet uses the same technology as a regular fax machine, but it operates from an internet dashboard rather than a fax machine.

woman receiving update from client on the fax over internet

How To Fax Over Internet

Step 1: Create An Account Using An Online Faxing Service.

It shouldn’t take more than a minute or two to create an account. It normally entails providing information such as your name, company name, email address, and phone number, as well as your address and payment information.

Step 2: Decide On A Fax Number.

You’ll choose your fax number when you create your account. If you already have a fax number, your chosen fax service should make the switch simple.

You’ll be given a toll-free or standard fax number if you don’t already have one. You can usually choose your area code and fax number from a list of options.

This number can then be given to anyone who wants to send you faxes; they’ll simply enter it as the recipient’s fax number.

Step 3: Save Your Documents As An Attachment To An Email Or A New Fax Message.

You have two options for using your online fax service:

  • Using a dashboard.
  • Using your regular email provider

Simply follow the steps in your dashboard to enter your recipient’s fax number and attach text documents, PDFs, or photos to your fax message.

You can attach your papers to a new email in your inbox. Then, in the To: field, type your recipient’s fax number, followed by the name of the provider you’re using.

Step 4: The Attachment Is Translated And Sent By Your Faxing Service.

Your fax message is then transformed into a format that can be read by a fax machine on the other end of the line. The fax is sent via the phone line by the fax service. Depending on the size and complexity of the documents you supplied, this process could take a few minutes.

Step 5: The Data Is Decoded And Printed By The Recipient’s Fax Machine.

Perhaps they’re utilizing one of the online faxing providers and receive notification through email or smartphone that a new fax has arrived. In any case, they now have the document in their hands or on their computer, and they may view it right away.